Administrative Assistant IV, Brain Health, Kirk Kerkorian School of Medicine R0152031

Administrative Assistant IV, Brain Health Department, Kirk Kerkorian School of Medicine

Position supported as a highly organized and detail‑oriented individual, responsible for managing daily operations, coordinating with faculty, staff, and students, and ensuring smooth workflows across the department.

• Maintain departmental records and coordinate schedules and travel arrangements.
• Serve as the primary point of contact for internal and external stakeholders.
• Manage office procurement, equipment inventory, and key control systems.
• Process travel authorizations, expense reports, honorarium payments, and reconcile transactions.
• Oversee departmental budgets, including grants and self‑supporting accounts, and prepare monthly financial reports for the Chair.
• Collaborate with the Dean’s Office and university financial teams to track budgets and align with institutional guidelines.
• Support human capital management activities, including onboarding of faculty, staff, and students, and coordinating recruitment and hiring processes.
• Assist with compliance with HR policies, prepare grant budgets, and support faculty research initiatives.
• Plan and execute department events such as orientations, graduations, and research meetings.
• Participate in process improvement initiatives and special projects as assigned.

• Graduation from high school or equivalent education and four years of progressively responsible relevant work experience, including: providing administrative/program support to professional staff and management; performing secretarial duties; coordinating communications between staff and program clientele; supervising subordinate staff; researching information from internal and external sources; OR one year as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience.

A successful candidate will support diversity, equity, and inclusiveness and demonstrate UNLV’s spirit.

Grade 29 Step 1, salary $50,153.76.

• Paid time off, sick leave, and holidays
• Excellent health insurance (medical, dental, vision)
• Comprehensive retirement plans and voluntary benefits programs
• No state income tax
• Tuition discounts at Nevada System of Higher Education schools and for spouses, domestic partners, and dependents

• Employee recognition and appreciation programs
• UNLV athletics ticket discounts
• Statewide employee purchase program discounts
• Rebel Card discounts on and off campus
• Wellness programming for all UNLV faculty and staff at no cost
• Opportunities for career advancements to leadership roles
• Connection with colleagues with shared interests
• Personal and professional development opportunities
• Comprehensive onboarding program, Rebels:
  Onboard
• Support and resources available for veteran applicants

The University of Nevada – Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service‑connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).

Discrimination on the basis of a protected class, including unlawful harassment, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to apply.

The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non‑discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.) and the corresponding implementation…