Administrative Assistant-Campus Operations

Arizona College of Nursing is a rapidly growing, nursing school that transforms people’s lives by preparing them for careers in nursing and improving communities through the care its graduates provide. As a leading nurse educator, Arizona College of Nursing offers students the opportunity to earn a bachelor’s in nursing in 3 years or less with qualified transfer credits. Our quality nursing curriculum prepares students for an in‑demand career to help communities overcome the chronic, well‑known, and increasing nursing shortage.

Through the execution of a targeted growth strategy, the college plans to meet the growing demand for nurses by launching campuses in markets where bachelor’s‑prepared nurses are needed.

Putting students first, we are dedicated to providing students with an exceptional education in growing healthcare fields; teaching them relevant, required skills for today and the future. Our culture is positive, supportive, and collaborative. As a team, we continually embrace our core values.

• Passion – We love helping others succeed.
• Excellence – We strive to be the best.
• Adaptability – We learn, in part by trying new ideas.
• Accountability – We own our results.
• Integrity – We do the right thing.

The Administrative Assistant provides high‑touch support to the campus’s administrators including the Campus President, Dean of Nursing (DON), and the Dean of General Education (DOGE).

• Serve as the initial point of contact for calls/visitors to the campus.
• Manage and maintain administrators’ schedules; coordinate appointments, meetings, send out meeting notices, and maintain the campus calendar and testing calendar.
• Attend curriculum, faculty, and other meetings as requested and take meeting minutes.
• Perform general clerical duties such as organizing, filing, shredding, and photocopying documents; maintain office files, student files, and other appropriate records; order office and medical supplies, and faculty desk copies.
• Maintain confidential files and process related documents, including payroll records; assist in faculty certification procedures; direct work of clerical staff and student workers.
• Proofread documents, analyze data, and prepare correspondence.
• Provide high‑level administrative support by conducting research, handling information requests, and preparing statistical reports, expense reports, purchase orders, memos, letters, and other documents using Word, spreadsheet, database, or presentation software.
• Prepare and process Education Affiliation Agreements, documentation for clinical facility sites, and monitor their currency.
• Complete weekly data entry and compile reports for student clinical hours.
• Schedule/proctor exams as required.
• Create and edit campus documents for state regulation, student and faculty handbooks, expense reports, various student letters, and financial reports as needed.
• Create student orientation packets.
• Maintain records of Assessment Technologies Institute (ATI) test results for all cohorts.
• Complete and distribute electronic end‑of‑semester student evaluations.
• Facilitate special event planning, arrange catering services, and make travel arrangements. Organize conferences, workshops, meetings, commencements; maintain liaison relationships with other administrators and external organizations of the campus administrators.

• Prepare and process onboarding documentation (offer letter, change of status) for new full‑time and adjunct faculty for General Education and Core Nursing.
• Prepare biweekly timesheets for adjunct faculty sent to Human Resources.
• Monitor all health and safety items to ensure completion and maintenance; serve as department facilities representative (i.e., badging, office space set‑up, IT, scrubs).

• Degree preferred.
• A minimum of two (2) years of administrative‑level support experience, preferably in higher education.
• Strong organizational, writing, and interpersonal skills.
• Attention to detail.
• Exceptional degree of professionalism and discretion in handling confidential information and highly sensitive matters.
• Exceptional ability to organize, prioritize, and multi‑task in an extremely…