Consultant | Facilitator Support Specialist - Las Vegas, NV

Consultant | Facilitator Support Specialist - Las Vegas, NV

Group dynamics can be difficult at best when critical decisions need to be made. A Group Meeting Facilitator interacts with groups that need coaching to work productively as a team to reach a common goal. The Facilitator Support Specialist supports the Group Meeting Facilitator and the overall Engagement Team to guide discussions of the topics laid out in group meetings and/or project/taskforce initiatives agenda, with the purpose of moving the team towards a common goal.

The Facilitator Support Specialist helps foster collaboration and teamwork and supports the management of conflict among team members. The Pro Sidian Consultant | Facilitator Support Specialist will help coordinate, lead, and support all phases of team meetings to ensure progression and completion of work as well as supports the Global Project Lead (GPL) And Project Team, and is accountable for the helping to support quality, timeliness, and effectiveness of group meetings and/or project/taskforce initiatives that end with delivery of the final outputs that achieve stated mission objectives.

Running a successful meeting will help clients and stakeholders operate efficiently, provide experience for all members, and drive towards successful outcomes from group meetings and/or project/taskforce initiatives. Our proven, seven-step process introduces ways to link your vision, goals and initiatives to your meeting agenda and helps you achieve your desired outcome. The Pro Sidian difference: local to global | extensively researched practice | deep content and process expertise | comprehensive engagement.

Support the Facilitation of interaction among multi-party entities and representative bodies consisting of a balanced mix of diverse local and regional interests affected by and/or convened to contribute to varying project/taskforce initiatives.

Answer calls from customers regarding their inquiries, assist in resolving any administrative problems, and answer client/stakeholder questions and requests in a timely manner

Assist in the coordination of meeting schedules, assistance with creation of agendas, facilitation of group meetings and/or project/taskforce initiatives and distribution of meeting minutes are expected.

Cross train with lead facilitator to lead small group sessions and learn and support facilitation roles, guidelines, and requirements.

Follow-up on delegated duties and drive actions to enable stakeholders to understand and carry out their responsibilities.

Foster collaboration and communication within the teams

Help Co-develop, review, approve and distribute meeting agenda, meeting minutes, presentation material, etc.

Help enable participative discussions and learning among group members, allowing them to express and present different opinions while maintaining a respectful environment. Pro Sidian's consultative meeting facilitation service blends that depth of understanding with our unique expertise.

Live capture of meeting discussion/decisions in Microsoft Word or excel is also expected with full reports of meeting minutes, actions, and future agenda following each session to adequately capture group meetings and/or project/taskforce initiatives discussions and decisions made.

Maintain electronic and hard copy filing system per federal guidelines and maintain office supplies for department

Manage physical document library, ensuring proper filings according to the law and manage physical office

Open, sort and distribute incoming correspondence, perform data entry and scan documents with other support activities as necessary to fulfil contract requirements

Participate in the proactive monitoring, management, and discussions of any strategic planning strength, weaknesses, opportunities, and threats (SWOT Analysis) related to business competition or project planning.

Prepare and modify documents including correspondence, reports, drafts, memos and emails

Provide general administrative and clerical support including mailing, scanning, faxing and copying to management

Provide support for facilitation services during strategic planning sessions, advisory board meetings/retreats, committee meetings, industry conferences, training and knowledge management engagements, team building facilitations, and other specialized facilitation engagements.

Provide support primarily through the facilitation of cross-functional meetings and internal department level meetings, coordination of meeting schedules, assistance with creation of agendas, facilitation of group meetings and/or project/task force initiatives and distribution of meeting minutes are expected.

Run company's errands to post office and office supply store

Schedule and coordinate meetings, appointments and travel arrangements for managers

Serve as a local point of contact and resource for questions and requests from clients, program leadership, sub-group chairs, meeting participants, and other stakeholders and other interested parties.

Support…