Immigration Administrative Assistant

Global Immigration Administrative Assistant

This position provides all aspects of direct support/assistance to the Global Immigration team.

Responsibilities:

• Works with leadership and team members to be an extension of their day-to-day administrative functions.
• Communicates with fighters and their management to obtain information needed for the immigration process.
• Prepare travel letters for staff, fighters and fighters' teams and contractors.
• Monitors submissions received for travelers on the Business Traveler Questionnaire and actions as directed.
• Prepares online visa applications, including but not limited to the DS-160, in draft for the Global Immigration Specialist team.
• Assists immigration team in scanning and copying immigration document/petitions for filing with USCIS to include preparation of courier labels and delivery to company mailroom or drop off to courier locations when needed.
• Prepare immigration profiles in INS Zoom.
• Maintain electronic and hard copy filing systems, ensuring all documents are appropriately filed, using designated nomenclature in various internal software systems.
• Works with other internal departments to promote departmental objectives.
• Creates and processes communications on behalf of leadership members.
• Schedules and coordinates meetings or other events and manages calendar of leadership as requested.
• Prepares presentations for meetings or other events as directed by assigned executive(s).
• Travel management and other similar administrative tasks.
• Prepares expense reports.
• Ensures adequate office supplies and processes order requests for additional supplies as needed.
• Performs other tasks, projects, and responsibilities as assigned.

Skills & Experience:

• Bachelor's degree in business management or related area
• Prior experience as a legal assistant is a plus.
• Outstanding organization, prioritization, analytical, and anticipatory skills.
• Solid project management and problem-solving skills.
• Ability to be internally inspired to perform a task to the best of one's ability using his/her own drive or initiative.
• Must be flexible and responsive to evolving and changing business environment.
• Ability to communicate effectively, verbally and in writing with individuals in all levels of the organization.
• Ability to work independently and thrive in a multi-task, fast-paced environment.
• Excellent attention to detail.
• Ability to maintain confidential information.
• Interest in moving into a specialist role is a plus.
• Knowledge and ability to work in Microsoft Excel, Word, PowerPoint, SharePoint and Outlook, and the ability to learn other basic computer programs.

Physical Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Requires close vision and the ability to adjust focus. Additionally the ability to distinguish letters, numbers and symbols is necessary.
• Frequently required to sit, talk and hear.
• Must have the ability to use hands and fingers to operate, handle, or feel objects, tools or controls.
• Ability to reach with hands and arms.
• Occasionally lift and/or move large or heavy objects.

Work Conditions:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderately quiet.
• The work environment is primarily indoors.
• Important Notices:
  This job description is not an exclusive or exhaustive list of all job functions that an Employee in this position may be asked to perform from time to time. Duties and responsibilities can be changed, expanded, reduced, or delegated by Management to meet the business needs of the company.

TKO EEO Statement:

TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee's or applicant's race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities.

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