Executive Assistant, UNLV University Libraries R0150540

Executive Assistant, UNLV University Libraries (R0150540)

Full‑time, 12‑month administrative faculty position located in Las Vegas, NV. Salary commensurate with experience, starting at $70,000.

The Executive Assistant reports to the Dean of University Libraries and provides high‑level administrative support, project management, calendaring, and coordination of communications. The role includes direct supervision of 1 classified staff member and up to 4 student employees, and support of clerical and administrative tasks for the Associate Dean, Academic and Administrative Directors.

• Manage the dean’s schedule and coordinate all communications from the dean’s office to the Libraries and the broader university.
• Supervise and coordinate activities of Library administrative office staff and student employees.
• Attend senior‑level administrative meetings, prepare minutes, and maintain meeting documentation.
• Update the Libraries’ staff Google Site and other internal documents.
• Coordinate academic faculty evaluation processes, including annual evaluations, merit, promotion & tenure, and outside‑activity requests, liaising with the Faculty Promotion and Tenure Committee.
• Communicate with Provost’s and President’s offices regarding forms, deadlines, and procedures for faculty matters.
• Support donor stewardship and cultivation activities.
• Maintain confidential information and exercise sound judgment in all administrative matters.

• Bachelor’s degree from an accredited institution and 5 years of comparable experience in an academic environment.
• Experience working with diverse populations and sensitivity to a wide range of identities.
• Exceptional written and verbal communication and customer‑service skills.
• Minimum one year of supervisory experience.
• Strong organizational and project‑management skills; ability to prioritize tasks and work autonomously.
• Critical‑thinking and problem‑solving capabilities.
• Knowledge of academic missions and services.
• High attention to detail and accuracy.
• Discretion with confidential information.
• Ability to build collaborative relationships across the library and institution.
• Working proficiency with Excel, Word, and Google Workspace.

• Knowledge of higher‑education organization, governance, and structures.

• Paid time off, sick leave, and holidays.
• Health insurance (medical, dental, and vision).
• Retirement plans and voluntary benefits programs.
• No state income tax.
• Tuition discounts for employees, spouses, domestic partners, and dependents.
• Employee recognition and appreciation programs.
• Discounts on UNLV athletics tickets, statewide employee purchase programs, and Rebel Card.
• Wellness programming at no cost.
• Career advancement opportunities.
• Comprehensive onboarding program.

The University of Nevada – Las Vegas (UNLV) is committed to providing a workplace that is free of discrimination on the basis of age, disability, gender, sexual orientation, gender identity or expression, genetic information, national origin, race, color, and religion. Women, minorities, and veterans are encouraged to apply.

UNLV does not discriminate on the basis of sex in any education program or activity. All applicants are treated in accordance with Title IX regulations.