Administrative Assistant , IT & Facilities, Division of Philanthropy and Alumni Engagement R0

Administrative Assistant 4, IT & Facilities, Division of Philanthropy and Alumni Engagement

University of Nevada – Las Vegas, Full‑time, Las Vegas

The Administrative Assistant 4 supports the Director and Associate Director of IT and Facilities Administration and staff in the Division of Philanthropy and Alumni Engagement. The role provides administrative, contracting, clerical, and on‑site troubleshooting support, manages invoicing and billing, maintains event records, oversees inventory and procurement, handles donor/client issues, and supervises student workers.

• Provide administrative, contracting, and clerical support to IT & Facilities leadership.
• Manage invoicing, billing, and accounts payable processes, including creation of event contracts, deposit and final invoices, and Workday journal transactions.
• Maintain front‑desk operations, answer phones, greet visitors, and troubleshoot front‑desk problems.
• Coordinate vendor relationships, research and resolve vendor issues, and provide frontline resolution support.
• Maintain and track inventory, order office supplies and personalized stationery for the Division.
• Assist with facility administration, including golf cart management and building initiatives.
• Administer student worker schedules, delegate projects, and provide training and supervision.
• Participate in yearly budgeting, financial planning, and policy development with the Director.

The Division fosters relationships with alumni, friends, corporations, and foundations, encouraging private financial support for students, faculty, research, and programs.

• High‑school graduation or equivalent.
• Four years of progressively responsible work experience providing administrative/program support, secretarial duties, communication coordination, supervisory experience, or research, OR one year as an Administrative Assistant III in Nevada State service.
• Combination of education and experience equivalent to the above.

• Strong organizational and attention‑to‑detail skills.
• Ability to work independently with minimal supervision and collaboratively as part of a team.
• Knowledge of Workday business processes.
• Proficiency in Microsoft Office and Google products.
• Effective written and verbal communication skills.

Successful candidates will support diversity, equity, and inclusiveness, use Campus Values to guide decisions, and demonstrate the university’s “Rebel” spirit.

Grade 29 Step 1, salary $50,153.76 per year.

• Paid time off, sick leave, and holidays.
• Health insurance: medical, dental, and vision.
• Comprehensive retirement plans and voluntary benefit programs.
• No state income tax.
• Tuition discounts at Nevada System of Higher Education schools.
• Tuition discounts for spouses, domestic partners, and dependents.

• Employee recognition and appreciation programs.
• Access to colleague interest groups.
• Personal and professional development opportunities.
• UNLV athletics ticket discounts.
• Statewide employee purchase program discounts.
• Rebel Card discounts on and off campus.
• Wellness programming at no cost.
• Career advancement opportunities to leadership roles.

The University of Nevada – Las Vegas is committed to providing a workplace free of discrimination on the basis of age, disability, gender, military status, sexual orientation, gender identity, genetic information, national origin, race, color, or religion. Discrimination and unlawful harassment are prohibited under federal and state law. Women, minorities, and veterans are encouraged to apply.

The University of Nevada – Las Vegas does not discriminate on the basis of sex in any education program or activity it operates. Non‑discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 and related regulations. For questions regarding Title IX, contact the Title IX Coordinator at the address and phone listed on the university website.

UNLV is committed to ensuring the safety and security of all community members. Annual security and fire safety reports are available online.

Classified

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March 27, 2026