Senior Administrative Assistant

Salary Estimate: $42764.80 - $59862.40 / year. The estimate displayed represents the typical salary range of candidates hired. Factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in this role. The typical candidate is hired below the midpoint of the range.

At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we’ve dedicated our work to delivering high-quality nursing education with a student‑first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close‑knit learning environment with the strength of a nationally recognized institution, HCA Healthcare. That same passion for excellence in the classroom extends to our offices.

At Galen, you’ll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare.

As a Senior Administrative Assistant at Galen College of Nursing, you will perform highly diversified administrative duties in support of Galen leaders and administration. Program and project administration is required.

• Prepare internal and external presentations and print material, assisting in determining format and layout of presentations. Maintain a library of presentations.
• Assist the Dean in a variety of complex administrative duties involving contact and exposure to proprietary information. Utilize independent judgment, determining when to act for management and when to refer problems for personal attention.
• Prepare for staff and other meetings, including typing an agenda, scheduling the conference space required, and facilitating refreshments.
• Manage the calendar of the Dean, responding to requests for time and rescheduling when necessary.
• Draft and type non‑routine letters, memos, documents, and various reports requiring knowledge of methods, procedures, policies, and organization for signature. This material may require familiarity with commonly used business and technical expressions used by assigned functions.
• Screen incoming mail and faxes, categorizing and prioritizing response as needed. Prepare responses for signature, summarize lengthy correspondence, and follow up to ensure that proper and timely action is taken.
• Prepare typewritten confidential correspondence, reports, meeting notices, presentation materials, and other documents in appropriate formats using word processing, spreadsheet, graphics, and/or desktop publishing software.
• Provide accurate record and file maintenance. Filing systems include hard copy, computer diskette, and network systems. Ensure filing is in proper format and filed in a timely manner.
• Make appointments, travel arrangements, and prepare expense statements.
• Operate independently in the absence of the Executive.

• Three to five years’ experience in administrative support in a corporate environment, with two years supporting someone in a leadership position.
• Two years of college education or equivalent experience.
• Ability to respect at all times the confidential nature of the work and information in the Dean’s office.
• Physical requirement:
  Must be able to perform 8 hours of sitting in front of a computer.
• Degree of supervision:
  Minimal.

We offer a comprehensive package of medical, dental, and vision plans, tuition discounts, and unique benefits.

• Comprehensive medical coverage that covers many common services at no cost or for a low copay, including prescription drug and behavioral health coverage, free telemedicine services, and free Air Med medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long‑term care coverage, moving assistance, pet insurance, and more.
• Free counseling services and resources for emotional, physical, and financial well‑being.
• 401(k) plan with a 100% match on 3% to 9% of pay (based on years…