Site Services Coordinator

Site Services Coordinator

The Site Services Coordinator supports Project Managers by conducting service research, creating project timelines, and handling administrative tasks like site binder creation. They assist in placing and confirming I&D and field service orders, ensuring professional, timely, and cost-effective service delivery. The coordinator builds and maintains a network of vendors, responds to inquiries, recommends cost-saving strategies, and tracks important site service and labor information.

They initiate payment requests, approve invoices, and follow internal procedures. A proactive and resourceful approach is essential, with creativity and flexibility to achieve project goals effectively.

• Assists Project Managers with service research, project timeline creation, and other administrative activities related to site services (e.g. creation of site binders)
• Assists Project Managers with placing I&D and field service orders upon approval
• Follows up on field services orders for confirmation
• Establishes and maintains network of contacts among service contractors/vendors
• Responds to incoming calls as required from internal staff and external vendors
• Ensures quality service delivery and professional standards in a timely and cost efficient manner
• Recommends cost-saving measures to team
• Helps to track down show information and other site service/labor information, vendors and resources
• Maintains a proactive approach to all responsibilities and future projects
• Initiates RPO's and payment requests, approves invoices (with support/feedback from Manager and appropriate PMs) and follows internal payment procedure
• Relies on experience and judgment to plan and accomplish goals
• A wide degree of creativity and latitude is expected

• Coordination & Administrative Skills you have top coordination and administrative skills, including a high degree of competence working with Microsoft Office
• Organized you're a self-motivated, super multi-tasker who is able to set priorities and plan well in advance to meet multiple shifting deadlines. You enjoy being the
• 'Go-to' person who can be counted on to get things done
• Detail Oriented you have a keen attention to detail and a "right the first time" mindset
• Problem Solver - you enjoy taking initiative to work through the unknown and to leverage your skills to 'figure things out'
• Communicator you're able to provide clear, concise, accurate and timely oral and written communication
• Team player it's important that you're able to develop strong working relationships with fellow team members
• Flexible you enjoy a fast paced environment in which you need to adapt to changes in client/internal needs quickly. You learn new things easily, you're inquisitive. You are able to work flexible hours to meet challenging and changing deadlines.

The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match.

• Excellent Medical Insurance
• Excellent Dental Insurance
• Excellent Vision Insurance
• Paid Time Off, Holiday Pay
• 401K matching program after 90 days of employment
• 100% Company Life and Long-Term Disability Coverage
• Employee Referral Program

We are proud to be an equal opportunity employer, and we welcome talented individuals from all backgrounds to apply. Our goal is to ensure that every candidate is evaluated solely on their qualifications, merits, and potential to contribute meaningfully to our team and mission.