Administrative Assistant; Commissary

Administrative Assistant (Commissary)# Administrative Assistant (Commissary)
Pinkbox Doughnuts Shared Services
- Las Vegas, NV 89169## Overview Position Type Full Time Job Shift Any Education  Level Not Specified Category Admin
- Clerical## Description Welcome to Pinkbox Doughnuts, where ordinary stops and extraordinary begins. Step into our vibrant wonderland and indulge in doughnuts that redefine delicious. With a commitment to creativity and quality, Pinkbox promises a sensory experience like no other.
** Role

Summary:

** The Commissary Administrative Assistant is a critical support role that ensures the efficient operation of the commissary. This position is responsible for managing administrative tasks, maintaining accurate records, coordinating communication between departments, and assisting with employee-related processes.
** Responsibilities:**
* ** Timekeeping & Payroll Support:**  + Monitor timecards daily for discrepancies, missing punches, lunch breaks, and overtime.  + Submit discrepancy forms to HR with approval from the Commissary Manager.  + Assist with timecard approvals and payroll submissions every pay period.
* ** Employee Coordination:**  + Track and manage employee time-off requests, including PTO, vacation, and flex days.  + Prepare Personnel Action Forms (PAFs) for terminations, rehires, promotions, or pay adjustments.  + Coordinate interview schedules for new candidates.  + Assist with onboarding tasks, including hiring packets, , and shoe orders.  + Order uniforms for new hires.
* ** Procurement & Inventory Management:**  + Place and track orders with vendors including Bakemark, Dawn, Nicholas, Staples, Brady, and P&R.  + Record and enter daily invoices.  + Track and input commissary waste data.  + Assist with weekly inventory counts and data entry.
* ** Production Support:**  + Print daily Jera reports and packing lists for Production 1 and Production 2 at 2 PM.  + Review commissary email and process special orders.  + Order specialty items like Raiders flags and VGK poker chips according to PAR levels.
* ** Communication &

Collaboration:

**  + Liaise with the purchasing department regarding orders, credits, and inventory issues.  + Work with the finance department to address cost, pricing, and credit matters.## Qualifications
* Strong organizational and time management skills.
* Proficiency in Microsoft Office Suite and other administrative software.
* Excellent communication skills, both written and verbal.
* Attention to detail and ability to handle multiple tasks simultaneously.
* Previous administrative or clerical experience preferred.
* Familiarity with inventory management and purchasing systems is a plus.
** Physical Requirements / Working Conditions
*** Continuous standing and walking throughout the duration of each shift.
* Bending, lifting, and carrying up to 50 pounds.
* Constant face-to-face interactions with employees and customers.
* Safely navigate in a fast-paced restaurant environment.
* Ability to multi-task and remain positive in busy working conditions.
* This role can expect to have some early mornings, late evenings, weekend and/or holiday hours, and will have additional opening/closing responsibilities. Our stores are 24/7!
* Comply with the brand and Company uniform and hygiene policies.
* Fun, fast-paced, upbeat environment
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