Administrative Assistant - Heinrich

Job Details

Location:

Heinrich YMCA – Las Vegas, NV 89107

Position Type:
Full Time

Salary Range: $35,568.00 – $39,520.00 per year

Job Shift: Day

Job Category:
Admin – Clerical

The YMCA of Southern Nevada is looking for an administrative assistant to join our team. In this role, you will be responsible for assisting the branch executive in the overall success of day‑to‑day branch operations. This position primarily focuses on ensuring quality membership, sound business practices, adherence to YMCA procedures, and the building of positive long‑term relationships with members and employees.

The role is viewed as a critical resource to the branch and is integral in striving to meet the YMCA’s mission and goals.

• Provides direct support to the branch executive director in maintaining general operations of all business functions.
• Performs all correspondence; messaging, scheduling appointments, writing letters and assisting with research projects.
• Coordinates financial assistance programs, including YFA, CCA, DRC and other third‑party membership subsidies; applies discretion to determine eligibility. Schedules, meets, and tracks member engagement appointments for financial assistance members.
• Coordinates and attends staff meetings; documents meeting minutes.
• Schedules and coordinates room rentals and birthday parties, ensuring all required documents and payments are collected. Follows policy and agreements.
• Ensures daily deposits and cash flow are completed within the proper timeframe. Reviews all PO’s, refunds and cancellations for completeness and accuracy.
• Develops a positive work relationship with other staff. Assists professional staff in completing work in a timely and accurate manner.
• Acts as Manager‑On‑Duty as assigned by the branch executive.
• Assists the branch executive with the temporary supervision of any programs during the absence of the program coordinator, manager, and/or director.
• Assists with processing payroll and new‑hire paperwork as needed/directed by branch executives/directors.
• Develops positive relationships with business partners and corporate membership partners. Maintains records and tracks membership status.
• Conducts close observation and makes recommendations to the branch executive regarding more effective and organized handling of branch operations.
• Performs all other duties as assigned.

• Follows employees and volunteers screening requirements and uses screening instruments to screen for abuse risk.
• Provides employees and volunteers with ongoing supervision and training related to abuse risk.
• Provides employees and volunteers with regular feedback regarding their boundaries with youth.
• Requires employees and volunteers to adhere to policies and procedures related to abuse. Responds quickly to policy and procedure violations using the organization’s progressive disciplinary procedures.
• Responds seriously and confidentially to reports of suspicious and inappropriate behaviors.
• Follows mandated reporting requirements.
• Communicates to all employees and volunteers the organization’s commitment to protect their consumers from abuse.
• Reports essential abuse risk management information to their supervisor, executive director, or human resources.

• Provide timely and accurate delivery of assignments to support the administration of the association.
• Impact the overall effectiveness of the association’s implementation of the YMCA mission.
• Establish a highly effective, professional relationship with staff and members.

• 10 paid holidays
• Generous PTO plan that increases with years of service
• Medical, dental, vision, and life insurance
• 10% retirement contribution and access to our 403(b) retirement savings account
• Free YMCA family membership and program discounts
• Join a supportive team and an organization recognized as a Nevada Top Workplace
• Make a meaningful impact in your community

• High school diploma plus 2 years of college or one to two years of related experience and/or training; or equivalent combination of education and experience.
• Ability to work with confidential material, must be highly organized, and exude an image…