Executive Assistant

The Executive Assistant will support Senior Managers with senior level administration services including answering the telephone, typing/word processing of documents, maintaining calendars and setting up meetings, making travel arrangements, copying, faxing, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance.

This is a fast-paced working environment that requires the ability to multitask with attention to detail and excellent organizational skills.

Primary office location will be 720 N Tenaya Way, Las Vegas, NV 89128. Secondary office location will be 4750 W Oakey Blvd, Las Vegas, NV 89102. This is a full-time, in-office position.

• Provide primary support to leadership with schedule, coordinate and manage meetings, expenses & travel
• Maintain and communicate sensitive or confidential information in accordance with internal policies and procedures
• Manage active calendars, resolve scheduling conflicts as they arise, prioritize ensuring effective time management for the executives
• Create, prepare, and distribute all meeting materials
• Maintain charitable/community relations and promotional items budget and sponsor ships
• Ensure all resources and technology are set up and work for all meetings
• Make travel arrangements for leadership
• Help plan and coordinate meetings and external events as needed
• Organize logistics of large or offsite events, using internal resources as needed
• Compile and integrate information needed to complete reports and documents
• Prepare or format office documentation needed for various audiences
• Post relevant documentation on relevant systems and communication boards
• Maintain and distribute email and address mailing lists as needed
• Utilize Microsoft 365 software and other applications
• Monitor and oversee internal office communications
• This position may occasionally assist in onboarding new employees depending upon the role of the hire
• Maintain and keep updated office and distribution lists
• Consult and communicate with internal and external customers to identify and provide resources
• Research and provide needed information to respond to requests in a timely manner
• May occasionally assist with reviewing and approving timecards, employee reviews and feedback
• Will be expected, once fully onboarded, to act as a mentor to other EAs locally and regionally

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). The hourly pay for this role will range from $34 - $60 per hour based on full-time employment.

We comply with all minimum wage laws as applicable.

• 5+ years of administrative support to leadership in a corporate setting
• Experience working in a fast-paced, matrix organization
• Experience working independently and under pressure at times to handle a wide variety of activities and confidential matters with tact and discretion
• Experience handling all aspects of meeting production and organization including creation of Power Point presentations, scheduling, catering, room preparation, etc.
• Proficient level of all Microsoft Office including Word, Excel, Outlook, and Power Point
• High degree of personal integrity and solid interpersonal skills
• Proven exceptional attention to detail

• BSL Training Certified
• Experience working within a healthcare setting
• Experience working for a Fortune 500 company
• Experience with booking business travel following company guidelines and recommendations
• Experience with Concur
• Experience with Smartsheet
• Proven ability to provide high quality, consistent services to the various leaders within the department

Optum Care is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

Optum Care is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.