Construction Onsite Admin

Construction Onsite Admin

Position:
Onsite Construction Administrator

Location:

Onsite – Las Vegas, NV (LVA Project);
Chandler, AZ corporate office travel as required

Job Type: Full-time

Summary:

As the Onsite Construction Administrator for Kovach Enclosure Systems on the LVA Project, you are the administrative backbone of the jobsite. This role owns the day-to-day flow of onsite paperwork and compliance documentation required by both Kovach and MMJV, ensures every new hire is onboarded correctly and completely, and supports HR, payroll, and union compliance requirements — including certified payroll. Working side by side with the Onsite Superintendent and Onsite Senior Project Manager, the Construction Administrator keeps the field team compliant, organized, and free to focus on putting work in place.

Kovach's Mission and Values:
At Kovach, we believe in sharing our success with the people who make it possible. Our employees are the driving force behind everything we achieve, which is why we proudly offer an Employee Stock Ownership Plan (ESOP). This program allows you to become an owner of the company, giving you a direct stake in its growth and prosperity. With an ESOP, your contributions directly impact both your future and the company's future, creating a true partnership in our continued growth.

Our Mission:
Kovach's mission is crystal clear: to cultivate a thriving and profitable company that stands as a beacon of growth and opportunity. We are steadfastly dedicated to fostering an environment where individuals not only succeed but flourish. In doing so, we aim to strike a harmonious balance between robust financial health and a nurturing space for all our team members.

Our Core Values:

• Positivity:
  Easy to work with, trusting, team player, and good communicator.
• Own it:
  Reliable, responsible, follows through, trustworthy, thorough.
• Expertise:
  Intelligent, innovative, and coachable.
• Grit:
  Tough, strong work ethic, and finds a way to get it done.

Essential Duties and Responsibilities:

• New Hire Onboarding:
  Serve as the single point of contact for onboarding all new hires to the LVA Project. Coordinate and process all onboarding documentation, badging, orientation scheduling, and site-specific requirements for Kovach and MMJV, ensuring every worker is fully compliant before their first day on the jobsite.
• Onsite Daily Paperwork:
  Prepare, collect, track, and file all daily onsite paperwork required by Kovach and MMJV, including daily reports, sign-in sheets, timekeeping records, safety documentation, and jobsite forms. Maintain organized, audit-ready records in accordance with Kovach and project document standards.
• HR and Payroll Compliance:
  Assist HR and payroll teams with weekly payroll processing and compliance, including the preparation, review, and submission of certified payroll reports and statements of compliance. Verify timecards, classifications, and wage rates; identify and help resolve discrepancies promptly.
• Union Compliance:
  Assist with union compliance requirements, including verification of dispatch paperwork, classifications, fringe benefit reporting, and other documentation required under the applicable labor agreements. Support responses to union or agency inquiries and audits.
• Meetings and Coordination:
  Attend onsite meetings with the project team and MMJV as required; record and distribute notes, action items, and follow-ups. Communicate administrative requirements and deadlines clearly to field leadership and crews.
• Superintendent and SPM Support:
  Provide direct administrative assistance to the Onsite Superintendent and Onsite Senior Project Manager, including document filing, correspondence, log maintenance, and coordination between the jobsite and the Chandler corporate office.
• Recordkeeping and Document Control:
  Maintain accurate onsite personnel files, training and certification records, and compliance logs. Ensure documents are filed consistently in both project management platforms and shared drives per Kovach standards.

Skills and

Qualifications:

• Administrative
  
  Experience:
  
  2+ years of administrative experience, preferably on an active construction jobsite or within a construction,…