Office Administrator

Fifth Avenue Restaurant Group Office Administrator

Fifth Avenue Restaurant Group is seeking a professional, organized, and service-focused Office Coordinator & Receptionist to serve as the first point of contact for our Corporate Office.

This position plays a key role in supporting daily office operations while creating a welcoming and professional environment for guests, vendors, and team members. The ideal candidate is highly organized, detail-oriented, dependable, and able to manage multiple priorities in a fast-paced environment.

Every team member at Fifth Avenue Restaurant Group plays an important role in creating a positive experience for our guests and supporting one another. We are looking for someone who takes pride in providing outstanding service, staying organized, and helping the team succeed.

Front Desk & Guest Services

• Serve as the primary point of contact for visitors, vendors, customers, and guests entering the Corporate Office.
• Greet and assist visitors in a professional, friendly, and welcoming manner.
• Answer and direct incoming telephone calls, take accurate messages, and route inquiries to the appropriate team members.
• Maintain a professional and organized reception area.
• Provide outstanding customer service and assist with routine questions and requests.

Administrative Support

• Provide administrative support to Corporate Office staff and Operations Team members.
• Coordinate meeting schedules and conference room reservations.
• Assist with preparation, scanning, filing, copying, distribution, and organization of company documents.
• Prepare routine correspondence, reports, forms, and spreadsheets as assigned.
• Maintain electronic and physical records in accordance with company policies.
• Support special projects and perform other administrative duties as assigned.

Office Operations

• Manage incoming and outgoing mail, packages, shipping, and courier services.
• Operate and maintain postage equipment and coordinate mail distribution.
• Maintain employee directories, contact lists, and organizational information.
• Order and maintain office supplies, cleaning supplies, kitchen supplies, business cards, name badges, deposit materials, and other approved office resources.
• Monitor inventory levels and coordinate replenishment of office and breakroom supplies.
• Maintain organized storage areas, company records, and archived documents.
• Help ensure shared office spaces, including reception, kitchen, and conference areas, remain organized, stocked, and professional.

Vendor Coordination

• Coordinate service schedules and appointments with office vendors, including maintenance providers, equipment service companies, shredding services, and other approved suppliers.
• Assist with obtaining information, scheduling services, and following up on vendor requests.
• Coordinate repairs and service requests for office equipment and office facilities as needed.

Store Support & Compliance

• Review weekly store packets for completeness, accuracy, and timely submission.
• Communicate discrepancies, missing documentation, or incomplete information to store management and assist with follow-up as needed.
• Maintain organized records of store packet submissions and related operational documents.

Employee Support

• Prepare, update, and distribute employee identification badges based on approved requests.
• Assist with onboarding activities, including preparing materials and coordinating office resources for new team members.
• Support employee communication and administrative requests as directed.

Accounting Support

• Assist the Accounting Department with administrative tasks, document organization, filing, and special projects as assigned.
• Support collection and organization of documents required for audits, compliance reviews, and internal reporting.

Technology & Equipment Support

• Serve as the point of contact for routine office equipment needs, including copiers, printers, scanners, and postage equipment.
• Coordinate service requests and maintenance with third-party vendors.
• Assist team members with basic office equipment troubleshooting.

Confidentiality & Professionalism

• Handle confidential employee, operational, and company information with discretion and…