Office Coordinator

We are seeking an energetic, proactive, and exceptionally organized Office Coordinator to serve as the heart of our client's dynamic corporate headquarters.

As a rapidly growing multi-unit hospitality organization, our client needs a sharp operational multitasker who thrives in a fast-paced environment and takes pride in keeping an executive office running like clockwork.

This role serves as the crucial link between our field operations, executive leadership, accounting, and HR teams. If you are an extroverted problem-solver who loves helping others, staying organized, and taking initiative, this is the perfect opportunity to make an impact.

• Experience:
  
  3+ years of experience in an administrative support, office coordinator, or corporate front desk role (experience in hospitality, construction, or high-volume multi-unit businesses is a plus!).
• Technical Aptitude:
  Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams) and comfortable learning internal POS / database systems.
• Core Strengths:
  • High initiative—a true "go-getter" who anticipates needs before being asked.
  • Unflappable under pressure with top-tier multitasking abilities.
  • Exceptional communication skills and a polished, welcoming demeanor.
  • Discreet, reliable, and comfortable handling confidential information.

• Great
  
  Schedule:
  
  Fixed morning hours (7:30 AM – 4:00 PM) giving you your evenings back!
• Growth Environment:
  Join a stable, established brand currently experiencing explosive expansion.
• Vibrant Culture: A supportive, team-first workplace where every team member is valued and recognized.

salary: $45,000 - $50,000 per year

shift:
First

work hours: 8 AM - 5 PM

education:
No Degree Required

• Corporate Hospitality & Front Desk: Serve as the primary "face of the company", offering a warm, professional welcome to incoming guests, executives, and vendors while directing main phone line calls efficiently.
• Store Operations & Packet Auditing: Receive, audit, and organize weekly operational drop-bags coming in from our 60+ field locations, distributing invoices, sales reports, and inventory sheets to accounting and operations.
• Office Operations & Inventory: Manage supply inventory across office, breakroom, and facility areas; handle mail, packages, and courier services; serve as the point of contact for office equipment maintenance.
• Cross-Departmental & Executive Support: Assist accounting, HR, and senior leadership with ad-hoc administrative tasks, document archiving, file scanning, and special projects.
• Onboarding & Event Prep: Support HR with weekly orientation logistics, including printing employee badges, prepping materials, and coordinating lobby spaces for new hire groups.
• Vendor Coordination: Schedule and oversee third-party facility services, shredding companies, and routine building maintenance.

• Office Management
• Receptionist Duties
• Maintaining Calendars
• Front Desk
• Scheduling Appointments
• Answering Phones
• Organization

• Years of experience: 3 years
• Experience level:
  Experienced

Equal Opportunity

Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact

Benefits: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

• Experienced
• 3 years

• No Degree Required