Administrative Assistant 3, University Police Department

Administrative Assistant 3

University Police Department (UPD), Southern Command invites applications for an Administrative Assistant
3. Questions? Please contact police recruitment.

Role of the Position

The Administrative Assistant 3 will administer and coordinate UPD's records management and property/evidence functions. This role is responsible for the accurate receipt, logging, classification, filing retention, and secure storage of official records, as well as coordinating and overseeing the documentation, tracking and handling of property and evidence.

The position ensures the integrity, accuracy and confidentiality of all records and evidence in compliance with applicable laws, regulations, and departmental policies and procedures, independently applying and interpreting requirements to ensure compliance. Duties include maintaining organized record systems, monitoring chain of custody documentation, supporting audits, and coordinating and facilitating the timely retrieval and release of records and evidence as authorized.

This role requires strong organizational skills, attention to detail and the ability to handle sensitive information with discretion while maintaining strict confidential standards, as well as the ability to exercise independent judgment in applying policies and legal requirements to specific situations. This position has a direct impact on the integrity, legal compliance, and admissibility of evidence and public records, ensuring the department meets statutory requirements and supports successful criminal justice outcomes.

Errors in judgment or processing could result in compromised investigations, legal liability, or loss of public trust.

Department Information

The department is a full-service police department comprising patrol operations, administration, police dispatch and a detective division. Services include a canine program, walking and bicycle patrols, and a pro-active, selective traffic enforcement program and takes a leadership role in preparing the University to respond to large-scale crises and events. The patrol area for UPD encompasses all Nevada System of Higher Education facilities in the Las Vegas Metropolitan area.

For more information, please visit: https://(Use the "Apply for this Job" box below)..

Commitment to Diversity

The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.

Minimum Qualifications

Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which includes experience in one or more of the following areas:

• Maintenance of complex records and files
• Public/customer relations, including explaining detailed policies, regulations, and requirements
• Preparation and processing of financial and statistical documents such as payroll, travel, claims, and budgeting forms
• Assisting staff and management with projects and activities

OR one year of experience as an Administrative Assistant II in Nevada State service OR an equivalent combination of education and experience as described above

Preferred Qualifications

• Experience supporting law enforcement or public safety operations
• Experience in property and evidence management
• Experience in police records or criminal justice records management
• Experience in digital evidence management
• Experience with video and/or audio redaction
• Experience handling public records requests involving confidential or criminal justice information
• Experience providing administrative support in a law enforcement environment

Preferred Knowledge, Skills, and Abilities

• Working knowledge of evidence handling protocols and chain of custody
• Strong attention to detail and accuracy
• Ability to maintain confidentiality and handle sensitive information
• Proficiency with evidence management systems, Microsoft Office and Google Workspace
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team

Certifications and Licenses

• Valid Nevada driver's license.
• Certification in property and evidence management (such as through the International Association for Property and Evidence) is…