Security and Safety Assistant - Administration

Position:Security and Safety Assistant
- Administration

Location: Las Vegas

Job :427

# of Openings:1

Job Description

$45,000 annual salary

Reporting to the Director of Safety and Security, the Safety and Security Assistant
- Administration provides confidential administrative, compliance, training, business, and technology support for the Boys & Girls Clubs of Southern Nevada (BGCSNV). The position assists the Director with policy governance, organizational development and training administration, insurance and claims records, business licenses, contracts, agreements and memorandum of understanding, and coordination of organization-wide information technology systems and providers.

The essential job duties for this role include:

• Assists the Director with the review, revision, formatting, distribution, and maintenance of organizational policies, procedures, manuals, plans, forms, and supporting documents.
• Maintains policy version control, review and approval histories, effective dates, revision calendars, archived versions, employee acknowledgments, and related governance records.
• Tracks annual, quarterly, and recurring compliance requirements involving BGCA standards, Board oversight, background checks, emergency preparedness, incident reporting, physical security, insurance, child-safety policies, training, and other assigned areas.
• Researches regulatory, accreditation, contractual, and BGCA requirements and organizes source materials for review by the Director and other responsible leaders.
• Prepares agendas, meeting materials, reports, presentations, action-item logs, and supporting documentation for the Board Operations and Safety Committee and other committees or leadership groups as assigned.
• Tracks policy and compliance action plans, communicates deadlines to responsible leaders, collects completion documentation, and follows up on overdue or incomplete items.
• Maintains organized and secure governance, compliance, audit, committee, and policy files in accordance with record-retention and confidentiality requirements.
• Assists with internal and external assessments, audits, accreditation reviews, information requests, and corrective-action documentation.
• Identifies conflicting, outdated, incomplete, or inconsistent documents and recommends administrative or process improvements to the Director.

• Coordinates administrative support for mandatory compliance training, safety and security training, professional development, and other assigned learning programs.
• Maintains the organizational training calendar and coordinates dates, locations, instructors, participants, equipment, materials, communications, registration, and logistical requirements.
• Administers training records and learning-management functions, including course assignments, enrollments, attendance, completion status, certificates, expiration dates, instructor credentials, and employee transcripts.
• Monitors required training completion and renewal deadlines, prepares compliance reports, communicates deficiencies to responsible leaders, and follows up until documentation is received or the matter is escalated.
• Supports first aid/CPR/AED, CPI, OSHA-related, BGCA, youth-protection, emergency-preparedness, onboarding, and other organizational training programs as assigned.
• Coordinates with internal instructors, subject-matter experts, training vendors, community partners, and department leaders regarding course availability, contracts, rosters, materials, invoices, and completion records.
• Prepares presentations, handouts, sign-in records, evaluations, surveys, job aids, and other training materials and ensures approved content is current and accessible.
• Collects participation and evaluation data and prepares summaries to help assess training effectiveness, compliance, employee needs, and opportunities for improvement.
• Assists with organization-wide communications regarding required training, policy changes, professional development opportunities, and related deadlines.

• Provides confidential administrative and project support to the Director of Safety and Security, including scheduling, correspondence, document preparation, data entry, research, records, presentations, and follow-up.
• Maintains centralized calendars and tracking systems for insurance renewals, business licenses, contracts, agreements, memorandum of understanding, certificates, permits, reporting deadlines, and other key dates.
• Assists with annual liability and other insurance renewals by collecting exposure information, schedules, applications, loss data, supporting documents, and required signatures for review and submission.
• Supports the tendering and administration of insurance claims by organizing incident documentation, maintaining claim files, communicating with authorized internal and external contacts, and tracking status or requested information.
• Maintains organized…