Sales and Estimating Coordinator

The Original Roofing Company (TORC) has been doing business in Las Vegas and surrounding areas since 1964. We are a Division of Roofing Corp of America, #4 of the Top 100 Roofing Companies, and the fastest-growing roofing company in the nation, with Fifteen businesses in Twelve states and Twenty-One locations and over 750 million dollars in annual revenue and growth. Being part of a national company allows us to offer our employees benefits that other Roofing companies cannot, such as 401K with employer match up to 4%, Teladoc - which gives our employees access to a doctor 24/7 free of charge, health insurance, vision, dental, life insurance, supplemental insurance options, and profit sharing.

As quickly as our locations and sales have increased in each region, so have the growth opportunities for our employees. Our goal is to grow our employee base organically. Promoting within creates a stable work environment, allowing our employees to grow with the company personally and financially.

The Sales & Estimating Coordinator is responsible for administrative and operational support of the Sales and Estimating departments. This role ensures that all bid opportunities, CRM records, project documentation, compliance items, and workflow processes are accurate, organized, and maintained from pre-bid through closeout. This position does not manage field crews, control project budgets, or act as a Project Manager. Instead, it owns documentation control, system accuracy, deadline tracking, and internal coordination to support revenue-generating team members.

• Monitor and manage the Estimating inbox daily to ensure full visibility of Invitations to Bid (ITBs).
• Log all ITBs into CRM and internal tracking systems accurately and promptly.
• Download and organize plan sets, specifications, addenda, and RFIs from bid portals.
• Label plan pages in Bluebeam and separate scope-specific specifications.
• Maintain standardized digital folder structures and consistent naming conventions.
• Track bid deadlines and ensure estimators are aware of submission timelines.
• Schedule job walks and pre-bid meetings.
• Create and assign estimator appointments in CRM.
• Transfer project folders appropriately (New Plans, Contracted, Deleted, Archived).

• Ensure all prospects, opportunities, and project records are accurately maintained in CRM.
• Perform routine audits to eliminate missing information and duplicate records.
• Maintain key account spreadsheet logs.
• Track conversion rates of paid lead sources.
• Confirm projects are not associated with restricted companies prior to entry.
• Maintain consistent formatting and documentation standards across all systems.

• Coordinate with estimators to verify data accuracy before project handoff.
• Assist with material and product data research.

• Update project folder with assigned job number upon Job setup.
• Update project on CRM with assigned job number upon Job setup.
• Transfer job folder into Contracted Jobs folder.
• Add relevant Laserfiche documentation to project folder.
• Create structured subfolders for documentation and scheduling.
• Set up project in scheduling platform following company standards.
• Download schedules from scheduling platforms when available, if not available, collaborate with PM to get the job number.

• Initiate submittal process upon estimator notification.
• Prepare submittal packages based on proposal and specifications.
• Confirm scope alignment with PM prior to submission.
• Upload submittals into scheduling program task system.
• Track pending approvals and revisions on CRM.
• Notify appropriate parties upon approval.
• Upload approved submittals to repository drive.
• Maintain organized submittal logs on CRM.

• Assist in getting established baseline schedules
• Create preliminary scheduling templates in scheduling platform.
• Ensure active projects are reflected accurately in scheduling platform.
• Confirm scheduled start dates with production team.
• Attend…