Administrative Assistant Job Las Vegas area,Nevada USA,Administrative/Clerical

A growing supply chain and distribution company is seeking a detail-oriented Administrative Assistant to support daily office operations while providing administrative assistance to our HR and Accounting teams. This role is ideal for someone who enjoys a variety of responsibilities, thrives in a fast-paced environment, and has strong organizational and communication skills.

Key Responsibilities

Provide general administrative support for office operations
Answer and direct incoming phone calls and emails
Maintain office supplies, filing systems, and company records
Assist with data entry, document management, and reporting
Support HR with onboarding paperwork, employee files, and scheduling
Assist with benefits administration and maintaining personnel records
Support Accounting with invoice processing, accounts payable/receivable data entry, and expense tracking
Coordinate meetings, travel arrangements, and company events
Prepare correspondence, reports, and presentations
Assist with special projects and other administrative duties as needed

Position Summary

Qualifications

2+ years of administrative support experience
Experience supporting HR and/or Accounting functions preferred
Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook
Strong attention to detail and organizational skills
Excellent verbal and written communication abilities
Ability to manage multiple priorities and maintain confidentiality
Experience with ERP, HRIS, or accounting software is a plus

Required Skills

Administrative Support
Data Entry & Recordkeeping
Microsoft Office (Excel, Word, Outlook)
Accounts Payable/Receivable Support
HR Administration
Document Management
Customer Service
Organization & Time Management
Communication Skills
Problem Solving
Multitasking
Confidential Information Handling

Compensation & Benefits

Competitive pay based on experience
Medical, Dental, and Vision Insurance
401(k) with Company Match
Paid Time Off and Holidays
Stable, growing company with advancement opportunities

Desired Skills and Experience Required Experience

2+ years of administrative, office support, or coordinator experience
Experience supporting HR and/or Accounting departments preferred
Experience with data entry, document management, and recordkeeping
Background in a fast-paced office, distribution, logistics, or supply chain environment preferred
Experience handling confidential employee and financial information
Proficiency with Microsoft Office Suite and business software systems

Key Skills

Administrative Support
Office Administration
Calendar & Meeting Coordination
Data Entry
Document Management
HR Administration Support
Employee Onboarding Assistance
Accounts Payable Support
Accounts Receivable Support
Invoice Processing
Records Management
Microsoft Excel
Microsoft Outlook
Customer Service
Written & Verbal Communication
Organization & Time Management
Attention to Detail
Multi-Tasking
Problem Solving
Confidentiality & Discretion

Preferred Qualifications

Associate degree or equivalent work experience
Experience with HRIS, ERP, or accounting software
Experience supporting multiple departments simultaneously
Bilingual English/Spanish a plus (if applicable)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.

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