Administrative Assistant 3, UNLV Philanthropy and Alumni Engagement Administrative R0153258

Job Description

The University of Nevada, Las Vegas (UNLV) invites applications for Administrative Assistant III, Division of Philanthropy and Alumni Engagement.

The Administrative Assistant III provides comprehensive administrative and operational support across Philanthropy & Alumni Engagement, helping coordinate divisional priorities and day‑to‑day operations. The position serves as a central resource for administrative workflows, records and document management, business processes, meeting and event coordination, and special projects. Responsibilities include preparing and maintaining organizational materials and reports; coordinating calendars, meetings, events, and stakeholder activities;

tracking deadlines, approvals, and follow‑up items; supporting Workday and other administrative transactions; coordinating organizational and staff support activities; and assisting with staff engagement, recognition, and division‑wide initiatives. The position requires strong organization, sound judgment, discretion in handling confidential information, and the ability to independently manage multiple priorities while supporting consistent and efficient operations across the division.

The Division of Philanthropy and Alumni Engagement (PAE) fosters relationships with alumni, friends, corporations, and foundations and encourages private financial support for the students, faculty, research, and innovative programs that distinguish UNLV as an exceptional university.

PAE currently employs nearly 100 team members. We seek to hire talented professionals who will share the university's vision for excellence in academics and research, as well as a commitment to the relationships built between UNLV and its alumni and friends.

UNLV is a vibrant campus, a supportive workplace, and has tools to help you achieve professional and personal growth. We offer a variety of career opportunities and generous compensation packages.

As a team member of PAE, you will be part of a growing, inclusive division that values integrity, trust, excellence, teamwork, and respect.

• Graduation from high school or equivalent education and three years of progressively responsible relevant administrative experience, including experience in one or more of the following areas: maintaining complex or confidential records; coordinating business or personnel‑related processes; processing administrative, financial, payroll, travel, or purchasing documentation; and supporting staff, projects, meetings, and organizational activities; OR one year of experience as an Administrative Assistant II in Nevada State service;
  
  OR an equivalent combination of education and experience as described above.

• Experience in higher education, nonprofit organizations, advancement, alumni relations, foundation operations, or executive administration.
• Experience in Workday or similar enterprise business systems.

A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.

Grade 27 Step 1, salary $46,207.44.

In accordance with Nevada Administrative Code (NAC) 284.170, initial appointments to classified positions typically begin at Step 1 of the assigned grade. A "Step" refers to the specific rate of pay within a grade, as determined by the Division of Human Resources.

• Paid time off, sick leave, and holidays
• Excellent health insurance including medical, dental and vision
• Comprehensive retirement plans and voluntary benefits programs
• No state income tax
• Tuition discounts at Nevada System of Higher Education (NSHE) schools
• Tuition discounts for spouses, domestic partners, and dependents

• Employee recognition and appreciation programs
• Connect with colleagues with shared interests
• Personal and professional development opportunities
• UNLV athletics ticket discounts
• Statewide employee purchase program…