Program Assistant - Grant Funded

• Position Type:
  Special Services, Student Support, and Wellness
• Date Posted:
  8/10/2026
• Location:
  
  Camden City School District
• Date Available:
  
  09/01/2026

The Camden City School District is seeking a highly organized and detail-oriented Full-Time Program Assistant to support the implementation, coordination, documentation, and administrative functions associated with the U.S. Department of Education School-Based Mental Health (SBMH) Grant.

Under the direction of the SBMH Grant Project Manager, the Program Assistant will provide day-to-day administrative and programmatic support to ensure grant activities are organized, documented, communicated, and implemented in accordance with the approved grant application, District procedures, and applicable U.S. Department of Education requirements.

The Program Assistant will work collaboratively with school administrators, counselors, mental health professionals, community partners, District departments, and grant personnel to support the successful implementation of school-based mental health initiatives. The position will assist with scheduling, communications, data collection, records management, meeting coordination, professional development logistics, purchasing documentation, and other grant-related activities

• High school diploma or equivalent required;
• Previous experience providing administrative, program, school, nonprofit, grant, or project support preferred.
• Strong organizational, communication, and interpersonal skills.
• Demonstrated ability to manage multiple tasks, priorities, and deadlines.
• Proficiency with Microsoft Office Suite, Google Workspace, spreadsheets, email, and other standard office technology.
• Ability to maintain accurate records and handle confidential information appropriately.
• Ability to work collaboratively with administrators, educators, mental health professionals, community partners, students, and families.
• Strong attention to detail and follow-through.
  
  Ability to work independently while also functioning effectively as part of a team.

• Experience working in a public school district or educational setting.
• Associate or bachelor's degree in education, social services, business administration, public administration, human services, or a related field.
• Experience with school-based mental health, student support services, counseling, behavioral health, social-emotional learning, or related programs.
• Experience coordinating professional development, meetings, events, or community partnerships.
• Experience with data collection, spreadsheets, reporting, and program documentation.

The successful candidate should demonstrate:

• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to maintain accurate and confidential records.
• Ability to prioritize work and meet established deadlines.
• Ability to communicate professionally with diverse stakeholders.
• Strong attention to detail.
• Ability to prepare professional correspondence, spreadsheets, reports, presentations, and other documents.
• Ability to exercise sound judgment and maintain confidentiality.
• Ability to work effectively in a fast-paced educational environment.
• Commitment to supporting student mental health, wellness, and academic success.

The Program Assistant will:

• Assist with the day-to-day coordination and implementation of activities funded through the School-Based Mental Health Grant.
• Support the Grant Project Director in carrying out approved grant objectives, activities, timelines, and deliverables.
• Maintain organized records related to grant activities, expenditures, participation, meetings, professional development, and program implementation.
• Assist in monitoring grant activity timelines and communicate upcoming deadlines to appropriate staff.
• Support the preparation of documentation necessary to demonstrate progress toward grant goals and objectives.

• Provide administrative support to the SBMH Grant Project Director and grant team.
• Coordinate meetings, workshops, trainings, professional development sessions, and other grant-related activities.
• Prepare agendas, sign-in sheets, meeting materials, correspondence, and follow-up documentation.
• Maintain calendars and schedules related to grant activities.
• Assist with communication between District staff, school-based personnel, contracted providers, community partners, and other stakeholders.

• Assist with collecting, organizing, tracking, and maintaining grant-related data.
• Maintain accurate participation records, attendance documentation, training records, surveys, and other supporting documentation.
• Assist with compiling information needed for grant progress reports and program evaluation.
• Support the Grant Project Director in organizing data and documentation demonstrating implementation and…