Judicial Chambers Administrator

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Full Time CONF. EMPLOYEE Las Vegas, NV, US

4 days ago Requisition

Salary: $ Annually

The JCA provides legal, administrative, and executive-level support to Justice Pickering; supervises chambers staff; manages workflow; prepares correspondence and proofreads and offers edits on bench memoranda and draft dispositions; oversees administrative systems; coordinates meetings and travel; and acts as the primary liaison for internal and external communications.

The role requires fluency in Word and Westlaw, as well as the ability to learn and work within the court’s internal case management system and platforms including C-Track and Microsoft Outlook, that govern calendaring, the editing and circulating of memoranda and draft dispositions. This position also requires written and oral communication skills, sound judgment, and the capacity to work effectively with judges, court personnel, and the public.

Occasional evening and weekend work may be required.

• Exercise delegated authority and independent judgment in addressing administrative issues affecting chambers and Court operations, ensuring strict confidentiality.
• Resolve administrative matters not requiring the Justice’s direct attention and serve as executive liaison among chambers, Court departments, and external stakeholders.
• Communicate directives, track assignments, and maintain progress on all chambers tasks.
• Coordinate the Justice’s and chambers' schedules to meet deadlines for bench memoranda, opinions, orders, and rehearing matters.
• Develop and refine chambers procedures, workflows, and priorities.
• Supervise chambers staff, including law clerks, interns, and externs; provide orientation, training, and quality control of all work product.
• Review, edit, and proofread all chambers documentation, including draft opinions, orders, dissents, and concurrences.
• Manage document control for pending dispositions considered at en banc or panel conferences.
• Screen and prioritize calls, correspondence, and visitors, exercising discretion in determining urgent matters and coordinating responses.
• Maintain effective working relationships with courts statewide, state agencies, the Legislature, the Bar, the Executive Branch, media, and visiting delegations.
• Coordinate the Justice’s calendar, official engagements, and committee obligations; arrange meetings, prepare background materials, and support speech preparation.
• Organize Court-related events and receptions as needed.
• Arrange complex in-state and out-of-state travel for the Justice and chambers staff and prepare corresponding reimbursement claims.

• At least five years of increasingly responsible legal administrative experience, including three years of advanced legal secretarial duties.
• Demonstrated proficiency in Microsoft Word, Excel, and Outlook.
• Strong legal research, editing, and document-management skills are highly preferred.
• Ability to exercise discretion, maintain confidentiality, and manage complex, deadline-driven workloads.
• Experience with Westlaw is required.
• Prior experience with C-Track or similar software is highly preferred.

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