Administrative Assistant

Administrative Assistant

We are looking for an Administrative Assistant to provide reliable office support for an active construction team. This is a long-term Contract position working out near the Tahoe-Reno Industrial Center (TRIC) and offers the opportunity to work closely with project and safety leadership while helping daily operations stay organized and on schedule. The ideal candidate is adaptable, detail-oriented, and comfortable handling a variety of clerical and administrative tasks in a fast-paced project environment.

Responsibilities:

• Support project and safety leaders with day-to-day administrative tasks to keep site operations running efficiently.

• Prepare, update, and maintain records, reports, and other office documents with a high level of accuracy.

• Enter information into tracking systems and spreadsheets while ensuring data is current and well organized.

• Manage incoming and outgoing correspondence, including email, shipping coordination, and document distribution.

• Scan, file, and organize physical and digital records so materials are easy to retrieve when needed.

• Assist with scheduling, timeline tracking, and general coordination of administrative activities across the project team.

• Provide attentive customer service to internal staff, visitors, and external contacts as needed.

• Use Microsoft Word, Excel, Outlook, and PowerPoint to create documents, maintain logs, and support reporting needs.