Project Administrator

Job Description

The Project Administrator plays a key role in supporting the successful delivery of construction projects at Martin-Harris Construction. Working closely with Project Managers and project teams, this position helps keep projects organized, on track, and running efficiently from start to finish. This is a great opportunity for someone who thrives in a fast‑paced environment, enjoys being part of a team, and takes pride in staying organized and dependable.

You’ll gain hands‑on experience across the full project lifecycle while contributing to meaningful, high‑impact work.

• Works professionally with the Project Manager, Owners, Architects, Government Agencies, Subcontractors, and others involved in assigned projects
• Handles all incoming phone calls and typing, mailing, and filing of all incoming/outgoing correspondence
• Maintains general knowledge of and distribution proficiency to subcontractors, including but not limited to submittals, RFIs, RFPs, CORs, NOCs, and CDs
• Completes all requirements necessary to start up, track progress, and close out projects
• Provides weekly updates and distribution of cost and labor unit reports
• Obtains required permits for each project
• Compiles and distributes monthly owner billings
• Prepares and enters subcontracts, purchase orders, and change orders in Timberline and Procore and ensures proper distribution to subcontractors
• Maintains updates of project correspondence, meeting minutes, and drawing logs in Procore
• Performs other duties as assigned

• Experience in Procore and Timberline as well as Microsoft Word, Microsoft Excel, and P‑6 scheduling software; experience in Prolog or Expedition is similar and may be acceptable
• Willing to learn MHC procedures and be a member of the overall MHC team
• Willing to work as a team member to assist the team in critical deadlines and tasks
• Dedicated and cares about the work they are doing
• Self‑starter who is well organized and reliable
• May be required to work onsite of an active construction project that entails a job trailer setting and typical noises from an active construction project

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• 401(k) with company match
• Parental Leave
• Paid Time Off (PTO)
• Paid Holidays
• Long‑term and Short‑term Disability Insurance
• Supplemental Insurance

Candidates must be legally authorized to work in the United States. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Martin‑Harris Construction.