Insomniac - Seasonal Travel Coordinator

Job Summary

WHO ARE YOU? Do you enjoy dance music? Are you passionate about helping others and the human resources space? Then you’s in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a strong administrative background. Sounds like you? Then keep reading...

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority. Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe.

Since its inception, Insomniac’s events have taken place in 13 countries across five continents. The company’s premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

Insomniac is looking for a Seasonal Travel Coordinator to provide administrative support for our festival travel operations. This role requires exceptional organizational abilities, a sharp eye for detail, and the capacity to work under pressure, often managing multiple travel schedules simultaneously. Travel Coordinators play a pivotal role in ensuring a seamless travel experience while adhering to company policies, budget constraints, and the preferences of travelers.

They serve as the central point of contact for all travel-related matters, ensuring that logistics are handled efficiently and that travelers feel supported throughout their journey. This position will report to the Project Manager, Travel. This is not a remote position.

• Maintain, file, and organize office and festival paperwork.
• Aid in the travel planning and approval process.
• Support Accounting activities (credit card authorizations, reconciliation reports, etc…)
• Support communications between Insomniac and 3rd party travel vendors.
• Provide support for the online booking tool to end users
• Create and maintain files per show for all travel needs/moves.
• Be the secondary point of contact for all travel inquiries
• Support vendor relations
• Maintain relations with departments to ensure travel needs are met
• Support data analysis for travel history and reports
• Train and provide support in onboarding team members, clients, vendors and partners when needed
• All other projects and initiatives as identified

• 2+ years experience in administrative tasks.
• Must be competent in problem-solving issues related to mobile devices as well as Mac and PCs.
• Must be proficient in Microsoft and Google operating systems
• Must have strong communication skills, both verbal and written.
• Must be able to think through, evaluate and solve problems logically and efficiently.
• Must have exceptional organizational skills and meticulous attention to detail.
• Must conduct all matters and communications in a professional and courteous manner as a representative of the company.
• Must be motivated with an “Everything is possible” attitude.
• Must be an active problem solver, instilled with a sense of urgency for projects large and small.

• Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlines
• Must be able to tolerate loud noise levels and drastic temperature climates while working on site at various event location
• Must be able to work in open concept office space

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your…