Insomniac - Project Manager, Stage Production

THE ROLE

Insomniac Events is seeking a highly motivated and proactive Stage Production Project Manager to join the Stage Production team in Los Angeles. We are seeking a Stage Production Project Manager to support the functions of Insomniac’s Stage Production Department. This is not a remote position.

• Become familiar with stage drawings, specifications and other documents concerning assigned projects
• Build and evolve production folders for each festival
• Maintain vendor database with regular updates
• Update and manage Stage production dropbox
• Take notes and relay tasks from stage production-related meetings
• Update and distribute music & staging guides, calendars, vendor sheets, crew sheets, design due dates, etc.
• Arrange and coordinate all US visas needed for Insomniac
• Manage/track shipping schedules, and send warehouse shipping list
• Manage and execute show advancing and scheduling with vendors and stage managers (machinery, labor, power, offices, credentials, meals, parking, radios, vehicles, barricade, internet, fencing, photo lifts, quartermaster items, travel, etc)
• Review, red-line, and approve submitted advances
• Manage & distribute stage drawings, engineering, pixel maps, lighting plots/patch, audio plots SFX plots from vendors
• Send stage managers stage designs, schedules, and all other necessary, relevant info
• Send stage vendors the stage schedules and coordinate any scheduling discrepancies
• Maintain Executive Producer’s calendar, working with other executive assistants in scheduling and setting site visits, meetings, and issuing reminders
• Attend site visits with Executive Producer, attend meetings, and produce digital minutes/reminders e.g. stage production meetings, Fire Marshall, county, venue officials, etc
• Collect Stage Engineering & Fire Certs for all stages and structures
• Submit Engineering to County – pay for and obtain event permits
• Coordinate writing of SWAP and other documentations
• Partner with Stage Producer and Technical Production Manager to advance technical riders with artists & agents and collate information into stage specific folders
• Assist with various artist correspondence with artists such as SFX allocations, additional SFX ordering, LD/ VJ programming, sound check scheduling, artist NDA’s, watermarked stage drawings, etc
• Assist with writing and distributing artist production packs for Artists
• Collate and print stage production packs for stage managers and DJ tech
• Collate artist backline/ DJ gear/ power / crew needs
• Liaise with talent department and artist relations
• Provide Executive Producer support with expenses, travel and entertainment booking
• Collect P-card and T&E card receipts – submit expenses regularly
• Gather production vendor quotes/invoices in order to forecast/finalize budgets
• Collect, submit, track, and store invoices
• Track down all custom video content
• Collaborate with Entertainment Dept. to discuss stage access for performers
• Track and submit guest list requests for the Stage Production Dept
• Send stage photo requests
• Execute day to day tasks as needed

• Print all office items and Stage Manager items (SWAP’s, emergency messages, set times, etc)
• Build out & purchase items for production kits
• Monitor sizes and placements of structures, stages, FOH, fencing, barricade, etc.
• Routinely check all stages and site builds to ensure accuracy and safety – handle rush purchases for all last minute stage/site needs
• Meet with stage managers and vendors before show – see what stage elements need to be fixed or changed
• Take notes in real-time for After Action Report
• Track & collect all production items used or lent & return to site ops
• Pack up road cases/road packs
• Collect all notes from stage managers for After Action Report post-show

• Collect and track travel lists
• Send out, collect, compile, and distribute department & vendor riders/advances
• Build out and confirm Insomniac International Riders (office spaces & their locations, vehicles, power, internet, tables, chairs, translators, etc)
• Manage, operate, and distribute all show advancing & scheduling needs for all departments (credentials, meals, parking, radios, vehicles, machinery, labor, power, comm, offices,…