Special Events Assistant Manager

Position Overview

The Special Events Assistant Manager is responsible for supporting Special Events Management with creating exceptionally luxurious events that evoke the highest level of service while refining our VIP client loyalty and enhancing the timeless elegance of the Fontainebleau. The Assistant Manager will also lead the planning and execution of assigned smaller-scale events from concept through completion.

• Lead the planning, coordination, and on-site execution of assigned smaller-scale events, ensuring all event details, timelines, budgets, and service standards are successfully managed from concept through post-event follow-up
• Assist and support the Events Manager/Property on all event coordination and execution
• Assist with the financials, timing, and regulations for the events
• Understand all requirements, expectations, and regulations for each event
• Coordinate with vendors and partners during the event planning process to ensure all details of each event are in order
• Assist with event set-up, tear down, and follow-up processes
• Assist with ensuring all specifics related to each event are on-site and/or with partners for the successful execution of each event
• Support Management with reviewing, writing, proofing, receiving, and distributing brand collateral
• Research and ultimately input purchase orders for gift ideas, décor concepts, entertainment ideas, emerging artist, and general promotional items
• Maintain an updated inventory of all event-related materials and department owned goods
• Review proposals and itineraries to ensure accuracy
• Assist with executing requirements for décor, entertainment, space, and any other event specific needs
• Aid with the organization of all tasks related to each event, while being aware of both internal and external deadlines
• Maintain accurate event files and expenses and submit final reports in a timely manner
• Communicate accurately and effectively with support departments and outside vendors to ensure all event details are known
• Attend events and actively assist in overall event supervision and act quickly to resolve issues
• Train for third-party employees on event specific SOPs for events as deemed necessary
• Temporary or permanent duties and responsibilities may be added to or modified as deemed necessary.

The Special Events Assistant Manager is responsible for supporting Special Events Management with creating exceptionally luxurious events that evoke the highest level of service while refining our VIP client loyalty and enhancing the timeless elegance of the Fontainebleau. The Assistant Manager will also lead the planning and execution of assigned smaller-scale events from concept through completion.

• Lead the planning, coordination, and on-site execution of assigned smaller-scale events, ensuring all event details, timelines, budgets, and service standards are successfully managed from concept through post-event follow-up
• Assist and support the Events Manager/Property on all event coordination and execution
• Assist with the financials, timing, and regulations for the events
• Understand all requirements, expectations, and regulations for each event
• Coordinate with vendors and partners during the event planning process to ensure all details of each event are in order
• Assist with event set-up, tear down, and follow-up processes
• Assist with ensuring all specifics related to each event are on-site and/or with partners for the successful execution of each event
• Support Management with reviewing, writing, proofing, receiving, and distributing brand collateral
• Research and ultimately input purchase orders for gift ideas, décor concepts, entertainment ideas, emerging artist, and general promotional items
• Maintain an updated inventory of all event-related materials and department owned goods
• Review proposals and itineraries to ensure accuracy
• Assist with executing requirements for décor, entertainment, space, and any other event specific needs
• Aid with the organization of all tasks related to each event, while being aware of both internal and external deadlines
• Maintain accurate event files and…