Event Coordinator, Entertainment & Gaming

About this position

RTS is an enthusiast culture company that builds at the intersection of gaming, creators, and brands. From global live events to bespoke branded content, we exist to create meaningful connections between fans and the worlds they love. Our team brings deep expertise across partnership sales and marketing, talent management, event production, media, community building, and IP development.

For over 20 years, The Evolution Championship Series (Evo), has produced the largest and longest-running fighting game tournament conventions in the world. Our events are rallying points where fans, publishers, developers, and brands celebrate fighting games and the communities that love them. Beyond our established live events, Evo’s mission continues to evolve to create, celebrate, and renew fighting game fandom.

As Events Coordinator, you will play an important role in the planning and execution of Evo and RTS live events globally. You will work closely with the Events Manager and VP of Operations to determine your role across events of varying scales and complexity. For larger flagship events like Evo Las Vegas, you may have a specific on-site role and assist across various tasks.

For smaller-scale events, you may take full ownership of the end-to end planning for a functional area.

This role is ideal for someone who thrives in both strategic planning and hands-on execution, can operate independently, and can manage client groups, details, and production timelines effectively. You will collaborate with internal teams including marketing, partnerships, content, and broadcast, as well as external agencies and contractors.

You will report to the Events Manager

• Develop scalable frameworks that can be adapted to multiple events
• Align event operations with overall business goals and attendee experience priorities

• Event Registration & Credential Distribution :
• Attendee Management :
  Work with 3rd party attendee management system vendor to collect and manage multiple sources of attendee data for Credential Pick Up
• Create data collection process for vendors, exhibitors and partners
• Work with competition registration vendor / ticketing system vendor to ensure data is collected as needed
• Work with authorized third party ticket resale vendors
• Credential Pick Up :
  Work with Credential Pick Up vendor to effectively distribute on-site event credentials as well as pre-sale merchandise and partner or event materials
• Lead the Priority Desk for non-ticketed attendees and VIPs
• Manage the Help Queue
• Create proper documentation flow and train staff at the Desk for distribution and credential / ticket issue resolution
• Catering and Concessions :
• Manage event catering vendors, internal catered staff meal need, partners and third party needs as requested
• Concession vendors and food sponsor integrations and sampling

• Event Office :
  Oversee and manage set up of primary event operations office
• Prep and distribute of items such as credentials, wristbands, event materials and more for internal teams
• Support category lead in functions such as:
• Competition (Bracketology)
• Ticketing
• Event Information Booth

• Manage specific line items within event budgets
• Track invoices and vendor payments in collaboration with finance
• Identify opportunities to streamline costs and improve efficiency

• 1+ years of experience in live event operations, preferably within gaming, esports, or entertainment
• Demonstrated success owning projects of varying scale
• Strategic thinker who can…