Accounting Manager

About Terra West Management Services

At Terra West, we don’t just manage communities—we help them thrive. With over 40 years of expertise in community association management, we partner with HOA Boards to deliver excellence in operations, compliance, and community care. Our culture is rooted in respect, collaboration, and a relentless commitment to service. We believe people come first—our clients, our residents, and our team.

We exist to empower community leaders and enrich neighborhoods to
Inspire Community by providing proactive guidance, professional management, and exceptional customer service. Every action we take is aimed at fostering vibrant, well‑run communities where people feel heard, supported, and proud to live.

• Integrity – We do what’s right, even when no one is looking.
• Nurture – We invest in people, relationships, and growth.
• Service – We exceed expectations with every interaction.
• Passion – We bring energy and purpose to all we do.
• Innovation – We embrace change and lead with forward‑thinking solutions.
• Resilience – We stay strong, adaptable, and solution‑focused in every challenge.
• Empathy – We listen, understand, and lead with compassion.

The Accounting Manager is responsible for overseeing specialized accounting functions supporting community associations, financial integrity, operational efficiency, and risk mitigation. Reporting to the Director of Accounting, this role provides leadership in financial oversight, audit readiness, homeowner accounting—accounts receivable, escrow, and recovery—general ledger and accounts payable accuracy, budgeting support, and internal control compliance. The Accounting Manager also serves as a support resource for treasury, banking, and HOA transition activities while partnering with Community Association Managers, Boards of Directors, and executive leadership.

• Perform ongoing review of association financial statements, general ledger activity, reconciliations, and supporting schedules.
• Conduct spot audits and analytical reviews to ensure financial accuracy and compliance with company policies and accounting standards.
• Identify accounting discrepancies, unusual trends, or compliance issues and coordinate corrective actions.
• Support annual external audits, reviews, compilations, and tax preparation.
• Ensure timely resolution of audit findings and implementation of corrective measures.

• Oversee homeowner accounts receivable, including assessment billing, payment posting, account adjustments, reconciliations, and aging review.
• Monitor homeowner delinquency reporting and coordinate with CAMs and collection partners on past‑due assessments, payment plans, and homeowner account inquiries.
• Oversee escrow and resale/transfer processing, ensuring accurate setup of new homeowner accounts, assessment pr orations, and closing disbursements.
• Reconcile escrow balances and ensure timely, accurate application of funds received from title companies and closing agents.
• Manage recovery of bad debt, charge‑offs, liens, and amounts referred to attorneys or collection agencies, ensuring accurate tracking and posting of recovered funds.
• Ensure homeowner ledgers, assessments, and recovery activity are properly documented, supported, and reconciled to the general ledger.

• Serve as primary accounting resource for Community Association Managers, Board members, and internal leadership on financial matters.
• Review and explain financial statements, reserve activity, cash flow, budget variances, and balance sheet items.
• Assist in responding to escalated accounting inquiries, financial concerns, and special requests.
• Participate in board meetings, financial presentations, and strategic financial discussions as needed.

• Support General Ledger team during annual operating and reserve budget preparation.
• Review historical financial data, expense trends, reserve contributions, and contract changes to support budget recommendations.
• Analyze budget‑to‑actual variances and provide…