Associate – Investment Operations

The Investment Operations Associate supports the Investment Subsidiary and Portfolio Management team by performing core operational functions that enable the effective management of client investment portfolios. This role is responsible for supporting the full trade lifecycle, maintaining accurate portfolio records, and producing recurring reports that support internal teams and client deliverables.

This role requires strong attention to detail, organization, and the ability to manage multiple priorities in a fast-paced environment. The position also utilizes technology, data tools, and evolving systems to support reporting accuracy and improve operational workflows.

• Support the execution and settlement of investment trades, including preparing trade tickets, tracking status, and assisting in resolving settlement issues with brokers and custodians.
• Assist with the preparation and maintenance of trade‑related documentation, including pre‑ and post‑trade processes and confirmations.
• Contribute to the preparation and distribution of daily, weekly, monthly, and quarterly reporting for client investment portfolios.
• Assist in the production and review of daily cash reports, and support cash management processes by identifying and escalating variances.
• Support reconciliation of portfolio data and reporting outputs to ensure accuracy and consistency across systems.
• Work with portfolio managers and team members to support cash projections and resolve discrepancies.
• Assist in the set‑up of new client accounts by gathering required documentation and coordinating with brokers, custodians, and third‑party providers.
• Maintain organized and accurate records related to client portfolios, broker relationships, and required documentation, including support for FINRA, W‑9s, and other regulatory materials.
• Provide support for audit, compliance, and due diligence requests by compiling and organizing required information.
• Utilize Excel, AI‑enabled tools and internal systems to track, validate, and manage data, while identifying opportunities to improve accuracy and efficiency through technology and process enhancements.
• Communicate effectively with internal teams and external partners to follow up on outstanding items and ensure timely resolution of operational tasks.
• Provide backup support for operational functions, including wire processing and other time‑sensitive activities, as needed.
• Perform other duties as assigned in support of the investment operations team.

• Bachelor’s or Associate’s degree in Finance, Accounting, Economics, Business, or a related field preferred (or equivalent relevant experience).
• 1–2 years of experience in financial services, operations, accounting, or a related field preferred.
• Strong proficiency in Microsoft Excel and working knowledge of other Microsoft Office applications.
• Strong attention to detail, accuracy, and organization, with the ability to manage multiple tasks in a deadline‑driven environment.
• Effective written and verbal communication skills, with the ability to document, follow up, and coordinate with internal and external stakeholders.
• Ability to learn new systems and processes quickly, with an interest in leveraging technology to improve efficiency and workflow accuracy.
• Strong sense of ownership, reliability, and accountability in completing assigned tasks.
• Collaborative team player with strong interpersonal skills and the ability to work effectively in a fast‑paced, team‑oriented environment.

Key State offers a competitive compensation structure designed to reward performance, long‑term relationship development, and growth. Compensation includes:

• Competitive base hourly wage.
• Performance‑based incentive opportunities.
• Comprehensive benefits including health, dental, vision, and retirement plan.

Total compensation is commensurate with experience, education and qualifications.

This position is based in Key State’s Las Vegas Office. At Key State, we value all employees and job candidates as unique individuals and welcome the variety of experiences they bring to our company. We maintain a strict non‑discrimination policy and believe everyone should be treated equally regardless of race, sex, gender identification, sexual orientation, national origin, native language, religion, age, disability, marital status, citizenship, genetic information, pregnancy, or any other characteristic protected by law.