HR Administrator
Listed on 2026-02-06
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HR/Recruitment
Employee Relations
ASTOUND is a global creative agency that specializes in the design and execution of memorable experiences for companies to share with their customers. ASTOUND is a multi-faceted business whose services include architectural fabrication, brand strategy, and development, retail design and store rollouts, digital engagements, trade show booths, branded events, and environments.
ASTOUND’s offices span North America, with fabrication facilities that exceed 600,000 square feet. Key office locations include Las Vegas, Portland, and Toronto. ASTOUND’s projects span over 40 countries and their clients are some of the most well-recognized brands across multiple industry sectors including consumer products, sports and entertainment, telecommunications, and technology.
JOB SUMMARY:
The HR Administrator is responsible for overseeing the day-to-day operations of the human resources department, with a primary focus on recruitment, employee events, benefits administration, and supporting all HR-related tasks. This role requires a detail-oriented and organized individual capable of managing multiple responsibilities while fostering a positive and efficient work environment.
KEY RESPONSIBILITIES:
- Assist with the recruitment process by posting job openings on various job boards and social media platforms.
- Screen resumes and applications, conduct initial phone screenings, and schedule interviews.
- Coordinate with hiring managers to ensure efficient and timely recruitment processes.
- Prepare and extend job offers, ensuring compliance with company policies and procedures.
- Facilitate the onboarding process for new hires, including conducting orientation sessions, preparing employee documentation, and ensuring all HR systems are updated.
- Maintain a pipeline of candidates for current and future hiring needs.
- Assist employees with benefits inquiries and enrollment, including health insurance, retirement plans, and other employee benefits programs.
- Administer and track open enrollment periods for benefits and ensure employees are updated with changes to benefits plans.
- Maintain accurate records of employee benefits information, including eligibility, plan choices, and dependent details.
- Coordinate with third-party vendors to resolve benefits-related issues and ensure accurate processing.
- Plan and coordinate employee events, including team-building activities, company celebrations, training sessions, and wellness programs.
- Manage the logistics for HR events, ensuring everything is planned, organized, and executed successfully (venue, catering, materials, etc.).
- Assist with communication and promotion of events to employees, ensuring maximum participation.
- Track event budgets, manage expenditures, and ensure events are executed within budget constraints.
- Maintain and update employee records in HRIS (Human Resource Information Systems).
- Prepare HR-related reports (attendance, leave records, etc.) and assist with other administrative tasks.
- Coordinate with employees on leave management (sick leave, vacation, personal days, etc.) and ensure proper documentation.
- Handle confidential employee information with discretion and in accordance with company policies and applicable laws.
- Assist with payroll processing and ensure accurate documentation is provided for payroll purposes.
- Provide general administrative support to the HR department, including managing calendars, scheduling meetings, and preparing HR documentation.
- Assist with compliance-related tasks, ensuring company policies are up to date and employees are informed.
- Support the performance management process, including tracking employee evaluations and promotions.
- Conduct employee surveys or feedback sessions to assess workplace satisfaction and make recommendations for improvements.
- Assist with special HR projects as assigned, including policy revisions, training programs, and other HR initiatives.
QUALIFICATIONS:
Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred).
1-3 years of experience in an HR…
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