Administrative Assistant - Heinrich

ABOUT THE YMCA:
Established locally in 1944, the YMCA of Southern Nevada is one of the region's longest-serving and most-respected nonprofit organizations. We are committed to helping people of all ages, abilities, backgrounds, and income levels - ensuring everyone has the opportunity to reach their full potential with dignity and that no one is turned away due to the inability to pay. From childcare to senior programs;

sports to education; fitness centers to chronic disease management; and swim lessons to feeding the hungry, the Y is truly for all in its cause of holistically strengthening the foundations of this community.

POSITION SUMMARY:

The YMCA of Southern Nevada is looking for an administrative assistant to join our team. In this role you will be responsible for assisting the branch executive in the overall success of the day to day branch operations. This position is primarily concerned with ensuring quality membership, business practices, following of Y procedures, building of positive long-term relationships with member and employees.

This position is viewed as a resource to the total branch and as an individual strives to meet the YMCA's mission and goal.

ESSENTIAL FUNCTIONS:

Provides direct support to the branch executive director in maintaining general operations of all business functions. Performs all correspondence; messaging, scheduling appointments, writing letters and helping with research projects. Coordinates the financial assistance programs to include YFA, CCA, DRC and any other third-party membership subsidies. Applies discretion to determine eligibility for these programs. Schedules, meets, and tracks member engagement appointments for the financial assistance members.

Coordinates and attends staff meetings; documents meeting minutes. Schedules and coordinates room rentals and birthday parties, ensuring all required documents and payments are collected. Follows policy and agreements. Ensures daily deposit and cash flow are completed within proper time frame. Reviews all PO's, refunds and cancellations for completeness and accuracy. Develops a positive work relationship with other staff. Assists professional staff in completing work in a timely and accurate manner.

Works as Manager-On-Duty as assigned by branch executive. Assists the branch executive with the temporary supervision of any programs during the absence of the program coordinator, manager, and/or director. Assists with processing of payroll and new-hire paperwork as needed/directed by branch executives/directors. Develops positive relationships with business partners and corporate membership partners. Maintains record and tracks membership status. Conducts close observation and makes recommendations to the branch executive regarding more effective and more organized handling of operations within the branch.

Performs all other duties as assigned. ABUSE RISK MANAGEMENT FUNCTIONS:
Follows employees and volunteers screening requirements and use screening instruments to screen for abuse risk. Provides employees and volunteers with on-going supervision and training related to abuse risk. Provides employees and volunteers with regular feedback regarding their boundaries with youth. Requires employees and volunteers to adhere to policies and procedures related to abuse Responds quickly to policy and procedure violations using the organization's progressive disciplinary procedures.

Responds seriously and confidentially to reports of suspicious and inappropriate behaviors. Follows mandated reporting requirements. Communicates to all employees and volunteers the organization's commitment to protect their consumers from abuse. Reports essential abuse risk management information to their supervisor, executive director, or human resources. END RESULT:
Provide timely and accurate delivery of assignments to support the administration of the association. Impact the overall effectiveness of the association's implementation of the YMCA mission. A highly effective, professional relationship with staff and members. WHY WORK HERE? At the YMCA of Southern Nevada, we're committed to providing a superior work environment that offers challenges, flexibility, and fun. As an employee you'll receive the following benefits: 10 Paid holidays Generous PTO plan that increases with years of service Medical, Dental, Vision, and Life insurance 10% Retirement Contribution
* and access to our 403(b) retirement savings account Free YMCA Family Membership and % program discounts Join a supportive team and an organization recognized as a Nevada Top Workplace Make a meaningful impact in your community OUR CULTURE:
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are nurturing: we support you in…