Fleet Manager ​/ Mechanic

Guardian Elite Medical Services (GEMS) operates a diverse fleet of emergency response vehicles, support vehicles, specialty equipment, and mobile medical assets that are essential to our day-to-day operations. Our current fleet includes:

• 3 SUVs and pickup trucks
• 2 medical trailers
• 2 UTVs

The Fleet Manager / Mechanic is responsible for the overall maintenance, mechanical condition, safety, reliability, and readiness of these assets.

This is a hands-on position that combines the responsibilities of a skilled mechanic with those of a fleet manager. The Fleet Manager / Mechanic will perform routine maintenance and repairs internally when practical, diagnose mechanical and electrical problems, coordinate more complex or specialized repairs with outside vendors, maintain service and repair records, manage preventive maintenance schedules, and continuously monitor the condition of the fleet.

The position is not limited to responding to vehicles after something breaks. A primary responsibility of the Fleet Manager / Mechanic is to proactively identify maintenance needs and developing problems before they result in equipment failure, unnecessary repair expenses, or operational downtime.

In addition to traditional automotive systems, the position will involve maintaining and troubleshooting equipment unique to ambulance and medical operations. This may include auxiliary electrical systems, emergency lighting, vehicle HVAC systems, shore power and charging systems, inverters, generators, medical trailers, UTVs, and other vehicle-mounted or portable equipment.

The Fleet Manager / Mechanic will work closely with Operations to ensure sufficient vehicles are available for daily deployment while coordinating necessary maintenance and repairs. When an asset must be removed from service, the Fleet Manager / Mechanic is responsible for communicating its status, coordinating the repair process, and actively working toward returning the asset to service.

The individual selected for this position will be expected to take ownership of the fleet rather than simply completing assigned repair tasks. This includes knowing the condition of each vehicle and major piece of equipment, what maintenance is upcoming, what repairs are outstanding, what assets are currently unavailable, and what needs to be done to keep the fleet safe and operational.

Ultimately, the Fleet Manager / Mechanic is responsible for helping ensure that when GEMS personnel need an ambulance, response vehicle, medical trailer, UTV, or generator, that equipment is safe, properly maintained, and ready to perform its mission.

Essential Duties and Responsibilities

Fleet Maintenance & Repair

• Perform routine preventive maintenance including oil changes, fluid services, filters, belts, hoses, batteries, brakes, tires, and other scheduled maintenance.
• Diagnose and repair mechanical, electrical, starting, charging, cooling, braking, suspension, steering, and related vehicle systems.
• Troubleshoot check-engine lights, diagnostic trouble codes, warning indicators, electrical problems, and employee-reported vehicle concerns.
• Perform inspections and repairs on gasoline and diesel-powered vehicles as applicable.
• Inspect and maintain vehicle HVAC systems, including ambulance rear HVAC systems when within the employee's capabilities.
• Conduct battery and charging-system testing and repair.
• Perform tire inspections, rotations, replacements, and pressure checks.
• Identify developing mechanical problems before they result in vehicle failures or unscheduled downtime.
• Conduct post-repair inspections and road tests when appropriate.

Fleet Maintenance Coordination

The Fleet Mechanic / Fleet Maintenance Coordinator is responsible for maintaining an accurate understanding of the mechanical condition and maintenance status of the entire GEMS fleet.

Responsibilities include:

• Maintain a comprehensive preventive maintenance schedule for all fleet vehicles.
• Monitor mileage, engine hours, maintenance intervals, recalls, inspections, registrations, and other fleet-related requirements as assigned.
• Proactively identify vehicles approaching required maintenance intervals and schedule service before maintenance becomes overdue.
• Maintain a current list of vehicles that are operational, undergoing maintenance, awaiting parts, or out of service.
• Prioritize repairs based on safety, operational requirements, vehicle availability, and severity of the mechanical concern.
• Coordinate with Operations regarding planned vehicle downtime.
• Follow up on…