Insomniac - Seasonal Inventory Coordinator, Elevated

Inventory Coordinator, Elevated Experiences

Insomniac is seeking an Inventory Coordinator, Elevated Experiences to support the planning, organization, and movement of all Elevated Experiences inventory across multiple shows. This role reports into the Director of Elevated Experiences and plays a critical part in ensuring the department's gear is clean, accounted for, prepped, transported, and returned efficiently and accurately.

• Own and complete all warehouse pull sheets, ensuring accuracy, organization, and readiness for load-out.
• Inventory Tracking including maintaining an accurate and up-to-date inventory tracking system
• Working closely with the Show Leads, Managers, and Project Managers of Elevated Experiences to identify damaged, missing, or unusable inventory and escalate for repair, replacement, or disposal.
• Track inventory throughout the event lifecycle: pre-show pulls, on-site arrival, daily counts, load-out, and warehouse return.
• Coordinate trucking, logistics, and scheduling for transport of inventory to and from shows, ensuring accurate manifests and on-time delivery.
• Assist with organization, labeling, and storage systems to keep warehouse inventory streamlined and audit-ready.
• Support on-site operations as needed during load-in/load-out to ensure inventory is placed correctly and logged accurately.

• Proven experience in project management for live events.
• Strong understanding of Inventory Management
• Excellent communication and collaboration skills.
• Ability to work under pressure and adapt to changing event dynamics.
• Highly organized with sharp attention to detail; strong ability to prioritize in fast-paced, high-pressure environments.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.
• Ability to lift up to 50 lbs and work on-site for extended periods when needed (load-ins/load-outs).

• Must be able to tolerate loud noise levels & busy environments
• May work in drastic temperature climates
• Must be willing to frequently travel to work events during holidays, evening and weekend hours, as required, to meet deadlines
• Must be comfortable working on festival sites, including long periods of standing, walking, or assisting with physical tasks during load-ins and load-outs.

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

Insomniac strongly supports equal employment opportunity for all applicants regardless of age, ancestry, color, religious creed, family and medical care leave, mental or physical disability, marital status, domestic partner status, medical condition, genetic information, military and veteran status, political affiliation, national origin, race, sex, gender, gender identity, gender expression, sexual orientation, intersectionality, or any other basis protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

Insomniac also affords equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law.

As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek.

Any applicant who requires an accommodation in order to…