Part-time Administrative Assistant II, Automotive

Position: Part-time Administrative Assistant II, Automotive (9 month)
** Compensation:**$17.83 per hour, 29 hours per week    9 month work period (August - May)
** Compensation Type:
** Non-Exempt
*
* Employment Type:

** Regular
* * Grade:
**** Position Summary
** This 9 month, part-time position is responsible primarily for providing administration support for the operations of Automotive Technology.

MAJOR DUTIES
* Answers telephone and greets visitors; provides Automotive Technology program information and assistance; refers to appropriate personnel; takes messages, and makes appointments.  Makes copies when needed.
* Answers questions from students regarding program information.
* Sends out program information and brochures.
* Maintains assigned office hours.
* Processes travel for Trades and Technology employees.
* Processes “P” card reconciliations received on the 28th of each month.
* Assists in sorting and distributing incoming mail.
* Sets up Automotive Skills USA in November of each year which includes creating certificates and the invitation letter. Provide support to seek sponsors for lunch & prizes.
* Sets up Graduation Dinner in May of each year which includes ordering tables, chairs, food, plaques and creates the graduation programs and name plates, etc. Assist in the scoring process
* Assists in the ASE & TTEN Accreditation process
* Arrange advisory committee meetings, take minutes and distribute to members.
* Maintain social media blog for Automotive.
* Assists with recruiting efforts for the Automotive Programs.
* Updates recruiter materials when needed. Assists in follow-up of possible automotive students.
* Assists with annual equipment inventory.
* Updates worksheets, curriculum, faculty test, etc.
* Cross-train with the School Operations Coordinator to assist during absences.
* Assists the Trades and Technology School Operations Coordinator when needed.
* Performs other duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION
* Knowledge of modern office practices and procedures.
* Knowledge of college and department policies and procedures.
* Knowledge of computers and job-related software programs.
* Skill in prioritizing and organizing work.
* Skill in the use of such office equipment as a computer, scanner, and copier.
* Skill in oral and written communication.
* Must have excellent customer service skills.

SUPERVISORY CONTROLS The Automotive Technology Coordinator assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results. Trades and Technology School Operations Coordinator assigns work when help is needed.

GUIDELINES Guidelines include college and department policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK
* The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position.
* The purpose of this position is to provide administrative support for the operations of Automotive Technology and Trades and Technology.  Successful performance contributes to the efficiency and effectiveness of those operations.

CONTACTS
* Contacts are typically with co-workers, other college employees, students, and the general public.
* Contacts are typically to give or exchange information, and provide services and resources.

PHYSICAL DEMANDS/ WORK ENVIRONMENT
* The work is typically performed while sitting at a desk or table. The employee occasionally lifts light objects.
* The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY None.

MINIMUM QUALIFICATIONS
* Knowledge and level of competency commonly associated with completion of specialized training in the field work, in addition to basic skills typically associated with a high school education.
* Familiar with Outlook, Microsoft Word, Excel, Canvas, Social Media applications.
* Sufficient experience to understand the basic principles relevant to the major duties of the position or having had a similar position for one to two years.
** The following REQUIRED documents must be submitted with application in order to be considered****. Upload all required…