Administrative Assistant 4, College of Sciences Dean’s Office [R0152587

Job Description

The University of Nevada, Las Vegas invites applications for Administrative Assistant 4, College of Sciences Dean’s Office [R0152587].
ROLE of the POSITION This job is 100% In-Person at the UNLV Maryland campus. The successful candidate will provide administrative assistance for all faculty in the College with grant funding, including pre- and post-award finance and HCM support, expense reconciliation, budget reviews and amendments, and hiring temporary employees. Preparation and submission of visa documents for grant and program funded foreign researchers to the Office of International Student and Scholar Compliance, Letter of Appointment contracts, and hiring/terming temporary workers as needed.

May work in other College units during major staff absences and/or deficiencies. In those cases, will act as Office Manager and Liaison for the Department Chair/School Director of that unit, ensuring all tasks and business processes are completed within established guidelines. Facilitate communication for the Chair/Director between the College of Sciences, HR, Payroll, Student Enrollment Services, Office of the Registrar, Office of International Student and Scholar Compliance, Graduate College, VPR Office and Provost’s Office.

Proficiency in Workday, MyUNLV, Archibus, MS Office, Sales Force. Analyze and reconcile data to prepare reports and spreadsheets on enrollment trends, financial date, and other useful documents for use in forecasting enrollment and financial needs of the unit. Train other classified administrative staff and students in the effective operations of the front office. Purchasing and accounting for departments within the College of Sciences, requiring knowledge of all UNLV Purchasing and Accounts Payable guidelines with appropriate application in decision making regarding procurement, supplier payments, and expense reimbursement requests.

Budget monitoring and analysis of departmental program accounts. Expense reconciliation and reassignment, independently determining appropriateness of expenditures for state, special fee, non-state, gift, and grant funds.

The College of Sciences offers bachelor’s, master’s, and doctoral degrees to approximately 3,000 students within four departments and one school, offering 10 majors and 7 minors. With approximately 130 full-time faculty, the College has created a well-rounded curriculum by combining practical and empirical knowledge with scientific fundamentals and principles, which provides a solid foundation for a successful career in the sciences and other professional programs.

Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources;

OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above.

• Prior experience working in higher education
• Applicant must have the ability to multi-task and work in a dynamic, fast-paced environment
• Candidates with experience in Workday, People Soft, Microsoft Word, Excel, PowerPoint, project management, and the documented ability to learn new software systems are encouraged to apply
• Candidates with supervisory experience are preferred

A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.

Grade 29 Step 1, salary $50,153.76.

• Competitive total rewards package including:
• Paid time off, sick leave, and holidays
• Excellent health insurance including…