Associate Registrar of Student Services (52544

Job Details

Job Location:

Las Vegas , NM 87701

Position Type:
Full Time
-Reg Education Level: Masters Degree Salary Range: $81,000.00

Job Category:
Staff Job Summary/Description/Physical Demands

• Administers and provides direction to the Office of The Registrar staff in goal setting, assists in departmental planning, identifies and solves operational and/or personnel challenges, clarifies expectation, and evaluates personnel and processes.
• Interacts with departments and faculty to resolve challenges, implements new procedures and ensures consistency, and evaluates programs and service to enable responses to changing priorities.
• Develops and presents training workshops for support staff members to update knowledge, upgrade skills, and ensure quality services and maintains office procedural documentation.
• Serves on ad hoc and/or high-level committees to represent the Office of the Registrar and strengthen communication between various campus constituencies.
• Enforce established policies and make recommendation for policy change when appropriate.
• Serves as a University FERPA expert including providing training opportunities for University staff, faculty, and student employees.
• Supports and serves students, academic advisors, staff, faculty, and administrators by interpreting and clarifying University Policies regarding graduation requirements.
• Maintains the academic integrity of the application for graduation process by managing the process that compares the student’s academic record with established degree requirements.
• Contributes to the success of commencement and graduation ceremonies by overseeing the preparation of the printed commencement program with a list of degree candidates and their scholastic honors.
• Serves on the Commencement Committee, and assists in the set-up, during, and after the commencement ceremonies.
• Oversees the final graduation process by reviewing final graduation deficiencies, notifying graduation candidates of deficiencies and steps to resolution.
• Posting of degrees to the official transcript, uploads graduation file to Parchments Digital Diploma Service, and develops the final graduation list.
• Schedules and submits enrollment and graduated student information to the National Student Clearinghouse and resolves clearinghouse inquiries and discrepancies.
• Resolves problems and enhances various processes, projects, procedures, etc. by employing critical thinking skills and creativity.
• Develops a competent, productive, and effective staff by selecting and supervising, directly and through delegation, assigned staff.
• Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.
• Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and or courses required by the University Registrar.
• Develops and implements systems to maintain student academic records; on-lie degree audit reporting system; administers storage, security, accuracy, and preservation of academic credentials in accordance with University policy, accreditation standards, and privacy laws.
• Interprets and enforces academic rules and regulations; monitors academic standing; coordinates probation, suspension, and dean’s lists, as appropriate.
• Manages operational activities of grade process, coordinates academic information for graduation and degree audit processes.
• Manages and maintains all aspects of the catalog updates.
• Maintains and disseminates updates of the academic calendar, and updates system registration rules accordingly.
• Oversees all registration related activities as related to the duties and responsibilities within the department.
• Contributes to the overall success of the Office of the Registrar by performing all other duties and responsibilities as assigned.

Minimum Qualifications

Master’s degree in any field is required. Minimum of five years of full-time experience directly related to the duties and responsibilities specified. This experience must include at least three years in a…