Administrative and Gallery Assistant

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Art Program’s Administrative and Gallery Assistant:
This position is responsible for providing administrative support to the Art Program within the Department of Art and Music. The location for employment will be in Burris Hall, performing a variety of detailed administrative duties for the department chair, coordinator, and faculty. Assist in the coordination and hanging of gallery presentations. 20 hours in the Department of Art and Music.

Duties and Responsibilities

• Maintain regular contact with the Art and Music Department Chair and Art Coordinator regarding departmental, program, and administrative needs
• Provide administrative support and assistance to the art professors and students in their pursuit of quality education
• Maintain regular office hours
• Assist with the scheduling of Art courses
• Chronicle and preserve meeting minutes for the Art Program
• Prepare travel requests, vouchers, and spreadsheets; reserve vehicle if needed
• Arrange travel and hotel accommodations for guest speakers, artists, and faculty
• Assist with course scheduling
• Hire, supervise, and evaluate work/study students for the Art Program
• Prepare contracts for professor, overload, and contingent faculty
• Maintain and balance budgets; process purchase requisitions, budget adjustments, check requests, and reimbursements
• Maintain office inventory
• Coordinate the distribution of mail
• Prepare work orders
• Maintain Art Program student records
• Process textbook adoption forms for art courses
• Compile spreadsheet data records for Outcome Assessment reports from review forms
• Maintain and update Art professor and contingent faculty files
• Maintain copies of syllabi each semester for the Art Program for accreditation
• Greet students and visitors, answer telephone calls, and provide assistance as appropriate
• Keep a binder of each semester that contains all posters and publications for the Art Program
• Assist with all publicity of the Fine Art Program, including poster design
• Serve as pre-advisor to students and direct them to the appropriate faculty advisors
• Proctor tests for students needing makeup work or in the classroom inventory materials and equipment in Art studios
• Schedule exhibitions and serve as a contact for exhibiting artists in Burris Hall
• Assist in the hanging of exhibitions in the Burris Hall Gallery
• Perform other duties as assigned

EDUCATION :
Bachelor’s Degree from an accredited university

EXPERIENCE :
One year in office supervisory position

Preferred Qualifications

Degree in Art or Art History

Experience managing an art collection and/or gallery

Special Conditions for Eligibility

• Willing to work evenings, weekends, holidays, and odd hours as required
• Typical hours are as follows: 9:00 am – noon, and 1:00 – 2:00 pm, and as needed during exhibit set up, take down, and gallery receptions
• Occasional travel is required.

Knowledge, Skills, and Abilities

• Exhibition design, preparation, and care of fine art material
• Excellent analytical, problem-solving, and organizational skills
• Strong interpersonal and communication skills, both verbal and written
• Experience working with the art community
• Knowledge of loan and funding negotiations
• Knowledge of Microsoft Office Products and Windows-based operating systems
• Knowledge…