Office Coordinator & Administrative Support Specialist

About Rolling Hills Industries

Rolling Hills Industries is now employee-owned and has proudly served Western Pennsylvania for over 35 years. We provide professional cleaning services to banks, office buildings, warehouses, medical facilities, and automobile showrooms.

At Rolling Hills, customer service is our #1 priority—and every team member plays a key role in delivering that experience.

We’re looking for a Front Office Coordinator & Administrative Support Specialist to be the welcoming face and organizational backbone of our office.

This role is ideal for someone who thrives in a fast-paced environment, enjoys helping people, and takes pride in keeping operations running smoothly. You’ll support both our team and our customers while helping ensure day-to-day efficiency across the business.

• Greet and assist clients, vendors, and staff with a friendly, professional attitude
• Answer and route phone calls; manage incoming emails
• Provide administrative support for the customer and vendor accounts
• Organize and distribute incoming and outgoing mail
• Assist with inventory management and maintain supplies for cleaning crews
• Support recruiting efforts, including applicant screening and onboarding coordination
• Prepare, file, and manage documents, reports, and records
• Assist with mailing marketing materials and special projects
• Perform light laundry duties (wash, dry, fold towels)
• Jump in where needed to support smooth office operations

• Assist in preparing and organizing marketing materials for client outreach
• Coordinate printing and distribution of flyers, brochures, and promotional items
• Support local marketing efforts, including mailing campaigns and community outreach
• Help maintain marketing supply inventory (brochures, leave-behinds, sales packets)
• Assist with light updates to contact lists and outreach tracking
• Ensure marketing materials are organized, stocked, and ready for the sales team

• Strong communication skills (written and verbal)
• Excellent customer service and phone skills
• Highly organized with strong attention to detail
• Proficient in Microsoft Office and/or Google Workspace
• Ability to multitask and manage time effectively
• Positive, professional, team-first attitude
• Customer-first mindset with a willingness to help wherever needed
• Reliable

Typical hours: 8:30 AM – 5:00 PM (flexible based on business needs)

• Be part of an employee-owned company where your work truly matters
• Join a team that values service, reliability, and accountability
• Opportunity to grow with a company focused on quality and continuous improvement
• Make a real impact on both customers and employees every day

If you enjoy staying organized, helping others, and being part of a team that takes pride in its work, we’d love to meet you.

Rolling Hills Industries is now employee-owned and has been serving Western PA for over 35 years! Rolling Hills offers cleaning services for banks and office buildings, warehouses, medical and surgical facilities, and automobile showrooms. The team at Rolling Hills considers customer service our #1 priority.