Clinical Administrative Assistant Ii

Physical Condition

Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines.

When lift requirement is in excess of 50#, lift assistance (2 persons) and/or transfer device is required.

Maintains and logs all Providers and other clinical staff's CME requirements, mandatory training requirements, and performs statistical recordkeeping for the office/department. Performs all tasks associated with a medical assistant and as needed, tasks associated with Ortho Technician. Is responsible to have all educational material updated and in stock. Assist with delivery of essential EHMG communication/participation in daily huddles as needed and as directed by manager.

Schedules surgeries for the doctors and performs pre-authorizations and updates the personal data appliances/calendars of the Providers.

• Schedules surgeries for the doctors and performs pre-authorizations and updates the personal data appliances/calendars of the Providers.
• Functions as the administrative assistant to the Orthopedic Surgeon and the Practice Manager.
• Maintains physician PTO/CME schedules and posts these to the master office calendar for staffing.
• Monitors CME credits to ensure completion within the cycle, and records and maintains records for documentation of such.
• Monitors the supply of educational materials and orders/renews at appropriate times. Reviews new educational material when it becomes available as to appropriateness for the practice.
• Coordinates the doctors' and NPP office schedules in the PDAs, along with their meeting & personal appointments to maintain an efficient flow.
• Accurately takes and records messages relaying them to the appropriate person.
• Assists with coordination of communications and projects related to the orthopedic practices.
• Provides assistance to the Practice Manager/Administrator in maintaining communication among all the offices and teams.
• Gathers information from sources during survey process as requested.
• Communicates the monthly physician schedule to the physicians and other offices within our practice.
• Maintains competencies including timely renewals of all licensure of staff employed by EHO.
• Responsible for all clinical duties of an orthopedic practice.
• Rooms the patients.
• Documents a History & Physical and takes any vital signs requested by physician.
• Draws injections and places supplies for such into the patient exam rooms.
• Makes sure x-ray images and readings are available in the exam rooms for the appropriate patients.
• Monitors HIPAA compliance in the clinic with images and patients names being viewed.
• Obtains consents and performs MRSA nasal swabs when requested by physician.
• Obtains surgical consent, completes patient intake forms, and schedules dates of surgery for the surgical candidates.
• Reviews all preoperative testing prior to surgeries and places such for physician to sign off on.
• Replaces products in each exam room as they are used and maintains an adequate stock of supplies.
• Performs preauthorizations with the insurance companies of all patients having surgery and relays the auth # to the appropriate department at the hospital and at ortho billing.
• Other duties as assigned.

• High School Diploma, GED or higher level of education.
• Two years of medical/surgical experience in a medical/physician office setting.
• Medical Terminology.
• Strong leadership ability, good organizational skills, independent and critical thinking skills, and sound judgment.
• Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience.

No preferred qualifications.

• Act 33 with renewal.
• Act 34 with renewal.
• Act 73 FBI Clearance.

• This position has no direct supervisory responsibilities, but does serve as a coach and mentor for other positions in the department.

• Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.).
• Travel may be expected locally between Excela Health locations.

• Actively promotes a Lean work culture by…