Construction Operations Manager

Reybold is a growing construction and property management company that is currently seeking a Construction Operations Manager that will work closely with the Director of Construction to manage the administrative and operational support functions associated with our Construction Site Operations Department. In this role you are responsible for coordinating and maintaining processes that support field personnel, including employee timekeeping review and approval, operational documentation, workforce and project-related tracking, reporting, and communication between field operations and internal departments and personnel which includes Project Managers, Estimators, Construction Administration, field supervision, Payroll, Human Resources, Accounting, Safety, and Fleet.

The Construction Operations Manager is primary responsibility is to manage assigned construction operational and administrative processes while coordinating with employees at various levels of the organization ensuring required information, documentation, and tasks are completed.

Essential Duties and Responsibilities Construction Operations Administration
• Manage the administrative processes supporting day-to-day construction field operations.
• Work closely with the Director of Construction to coordinate departmental priorities, operational needs, and follow-up activities.
• Maintain and organize operational records, reports, spreadsheets, and supporting documentation.
• Track field-related information and ensure required documentation is completed and maintained.
• Monitor outstanding operational items and follow up with appropriate personnel to ensure timely completion.
• Serve as a point of coordination between construction field operations and other internal departments.
• Assist the Director of Construction with special projects, reporting, process improvements, and other departmental initiatives.

Timekeeping Administration
• Review time entered by hourly construction employees for accuracy and completeness.
• Approve employee time records within established payroll deadlines and company procedures.
• Verify appropriate job assignments, cost codes, regular hours, overtime, and other applicable timekeeping information.
• Identify missing, incomplete, inconsistent, or questionable time entries and follow up with employees and/or supervisors for clarification.
• Review company-authorized GPS records or other available business records, when necessary, to assist in verifying work activity and resolving timekeeping discrepancies.
• Coordinate corrections to employee time records in accordance with established procedures and authorization levels.
• Escalate unresolved timekeeping issues to the Director of Construction, Payroll, or Human Resources as appropriate.
• Maintain confidentiality of employee timekeeping, payroll, location, and personnel information.
• Coordinate closely with Payroll to ensure approved time is accurate and submitted by established deadlines.

Field Operations Support
• Support the Director of Construction with the administrative coordination of construction field personnel and activities.
• Communicate regularly with Superintendents, Foremen, and other field personnel regarding operational and administrative requirements.
• Track labor hours, overtime, staffing, and other field workforce information as required.
• Help identify administrative or operational issues that may affect field productivity or project execution and communicate concerns to the Director of Construction.
• Assist with gathering and preparing information needed by management to evaluate field operations.
• Coordinate with Safety, Fleet/Equipment, HR, Payroll, Accounting, and other departments regarding field operational needs.

Reporting & Process…