Accounting Clerk

Accounting Clerk

We are seeking an organized and detail-oriented Accounting Clerk to join our Accounting Department. This position is responsible for supporting billing, Accounts Payable or Accounts Receivable functions, reviewing operational paperwork, maintaining accurate financial records, and assisting with month-end close activities. The ideal candidate is highly organized, deadline-driven, and enjoys working in a fast-paced environment where accuracy is essential.

• Process customer billing accurately and efficiently.
• Maintain accounting records, files, and supporting documentation.
• Process invoices, payments, deposits, and cash receipts.
• Perform Accounts Payable or Accounts Receivable duties.
• Review invoices and resolve billing discrepancies.
• Process credit memos and account adjustments.
• Reconcile account information and maintain accurate financial records.
• Generate reports and maintain spreadsheets.
• Assist with month-end closing activities.

• Review installation and service paperwork for completeness and accuracy.
• Verify customer billing and payment information on service orders.
• Ensure inventory, purchase orders, fees, and parts are accurately documented.
• Review technician notes and supporting documentation.
• Verify financing paperwork is complete and ready for processing.
• Track missing paperwork and communicate with internal departments to resolve issues.
• Code incoming checks and prepare deposit documentation.
• Maintain payment tracking and reporting logs.

• Billing experience is REQUIRED.
• Accounts Payable (AP) or Accounts Receivable (AR) experience is REQUIRED.
• 1-3 years of accounting, bookkeeping, billing, or related office experience.
• Proficient with Microsoft Excel and Microsoft Office.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks while meeting deadlines.

• Experience with in the HVAC, construction, home services, or service industry.
• Experience using accounting or ERP software.
• Knowledge of general accounting principles.