Office Administrator - Electronic Warfare Program Area

Electronic Warfare Program Area Office Administrator

Do you thrive in a dynamic, team-based environment that involves multi-tasking and thinking on your feet? Are you a superb, results-oriented worker with a positive attitude and a real passion for helping others? Do you desire important work that supports our internal team and government sponsors? If so, we're looking for someone like you to join our team at APL!

We are seeking a highly organized self-starter to provide administrative and programmatic support for the Electronic Warfare Program Area Manager (PAM) and Program Managers (PMs). In this role, you will be part of a multi-disciplinary team pursuing ground breaking solutions for complex national security challenges. You will play an active role in team communications and knowledge management.

As the Electronic Warfare Program Area Office Administrator, you will:

• Play an integral role in strategic and operational duties for all program/project planning efforts within the Electronic Warfare Program Area;
  Communicate with sponsors and government counterparts to schedule classified conferences, workshops, and exercise participation.
• Lead all of the planning, logistics, and execution for routine sponsor meetings, CVTCs, and large sponsor conferences and symposia (i.e., schedule room, food, track clearances, draft agendas, assemble briefs, push slides, etc.);
  Serve as a meeting facilitator adjusting to dynamic events, taking notes, and compiling action items.
• Provide calendar and scheduling support for the Electronic Warfare Program Area Manager, Program Managers and program teams.
• Assist in the compilation of various data calls for the Program Area Manager (PAM) and PMs, and manage and track task execution;
  Coordinate internal program reviews, working closely with the Program Managers (PMs);
  Assist with other program documents and templates as required;
  Proofread and format documents and presentations at the request of the PAM and PMs.
• Lead the management of the program office to include: purchasing and reconciling equipment, materials, and supplies; booking travel and processing travel reimbursements; leading property audits as the group property administrator; building shipping authorizations; organizing group morale events and taking the lead in contributing to a positive team environment and culture.
• Serve as the Security Representative by coordinating incoming and outgoing visitor requests, advising program personnel on security clearance procedures and classified visit requirements, and managing classified data transfer requests in accordance with laboratory and government security policies.
• Collaborate closely with Program Managers (PMs), Program Operations Managers (POMs), and project team members to ensure efficient day-to-day needs are met.
• Take on other tasks as needed, ensuring the operational success of the Mission Area (Mission driven attitude).
• Collaborate with branch and cross sector administration teams to enhance productivity and effectiveness to streamline and innovate administrative processes.

Qualifications:

You meet our minimum qualifications for the job if you...

• Have an Associate's degree, OR equivalent level of relevant experience.
• Have at least five years of relevant administrative/programmatic support experience.
• Have a proven ability to work on complex and multiple administrative and program tasks independently with little supervision, and willingness to take on additional work and challenges and develop new skills.
• Are proficient in the MS Office suite in order to produce high-quality documents, spreadsheets and presentations.
• Are capable of demonstrating independent judgment, interacting and communicating effectively with group and program supervisors, leadership, and external contractors and sponsors while pro-actively initiating, managing, and leading program area tasking.
• Have strong attention to detail with excellent written and oral communication skills.
• Can pro-actively forecast, initiate, manage, and lead program area tasking.
• Can support occasional irregular working hours, willing to work in closed areas as needed and travel as needed to meet emergent needs.
• Are able to…