Administrative Assistant

Branch Administrator

We are seeking a highly organized, proactive, and collaborative professional to join our dynamic team as a Branch Administrator supporting the Non-Kinetic Warfare Branch (A4) within the Air and Missile Defense Sector (AMDS).

In this role, you will serve as a trusted partner to Branch Leadership, Group Supervisors, Talent Services, and other stakeholders, ensuring the smooth day-to-day operation of a fast-paced technical organization. You will operate independently, exercise sound judgment, manage competing priorities, and contribute to a positive, productive, and professional work environment.

The ideal candidate is an exceptional communicator with outstanding organizational skills, a strong customer-service mindset, and the ability to support both strategic initiatives and daily administrative operations.

• Independently manage competing priorities while supporting Branch leadership across a broad range of administrative and operational activities.
• Coordinate Branch activities, monitor action items, track milestones, and assist leadership with strategic planning and execution.
• Manage Branch-wide data calls by gathering, analyzing, validating, and integrating information from six technical groups into clear, accurate, and timely responses.
• Develop and improve administrative processes that enhance efficiency and consistency across the Branch.
• Prepare meeting agendas, capture meeting notes, and produce professional meeting summaries, reports, white papers, and presentation materials.
• Support leadership scheduling and coordination of Branch activities.

• Prepare, process, and maintain administrative documentation, including purchase requisitions, travel authorizations, expense reports, clearance requests, and other organizational records.
• Coordinate travel arrangements and outgoing visit clearances.
• Maintain electronic records related to travel, purchasing, training, and other Branch activities.
• Monitor timecards and proxy entries as needed.
• Coordinate conference rooms, meeting logistics, and catering when appropriate.
• Assist with office moves and other administrative support activities across the Branch.

• Prepare monthly financial reports using APL financial systems to monitor Branch budgets and expenditures.
• Serve as the Branch Property Associate by managing equipment inventories, lifecycle tracking, surplus requests, shipping authorizations, and office moves.
• Monitor unclassified computing equipment lifecycle schedules and proactively identify out-of-warranty systems.
• Manage Branch office supplies and purchasing, including Branch credit card transactions.

• Coordinate recruiting and hiring activities by working closely with Branch leadership and Talent Services.
• Schedule interviews, distribute candidate materials, coordinate interview logistics, and prepare interviewer packages.
• Develop, maintain, and continuously improve standardized onboarding processes and materials across all Branch groups.
• Coordinate workspace preparation, furniture purchases, computer setup, and first-day orientation activities for new employees.

• Research and evaluate Requests for Proposals (RFPs) for alignment with Branch capabilities and strategic objectives.
• Coordinate proposal development activities, including organizing response schedules, collecting technical contributions, integrating content, and preparing high-quality proposal documents.
• Assist technical staff with the preparation of internal research proposals, technical challenge statements, IRADs, grants, and other strategic initiatives.
• Assist in coordinating meetings with external partners.