Facilities Director

The Sunshine Academy operates three licensed childcare centers:
Highway 312 in Billings, Ramshorn and 1st Street in Laurel.

The Facilities Director is responsible for the physical operations of all three locations, including buildings, building systems, grounds, playgrounds, outbuildings, vehicles, vendors, and contractors.

Our standard is simple:
Every center is safe, well-maintained, looks great from the street to the classroom, functions properly, and is inspection-ready every day.

This is a hands‑on, self‑directed role. You will plan your own schedule based on preventive maintenance needs and findings from routine walkthroughs. We are looking for someone who takes ownership, identifies problems before they become bigger issues, and focuses on results.

• Manage weekly, monthly, quarterly, seasonal, and annual maintenance schedules across all three centers.
• Update maintenance schedules as buildings and equipment change.
• Document completed work with photos and maintenance logs.

• Perform general repairs, including drywall, painting, doors, hardware, plumbing, fixtures, light electrical, flooring, carpentry, playground equipment, and minor vehicle repairs.
• Address safety‑related repairs the same day.
• Resolve licensing‑related issues within one week.
• Complete other repairs within two weeks or schedule them with an appropriate vendor.

• Maintain and monitor heating and cooling, water and septic, electrical and lighting, fire alarms and extinguishers, emergency lighting, doors, locks, roofs, gutters, and flooring.
• Learn and maintain specialized systems, including geothermal heating and pressurized septic systems.
• Identify and address potential building system problems proactively.

• Oversee lawn care, irrigation, trees, fencing, playground surfaces, fall zones, shade structures, parking lots, and walkways.
• Ensure timely snow and ice removal.
• Maintain consistent appearance and upkeep across all three centers.

• Maintain an organized list of approved vendors and contractors.
• Obtain quotes, schedule work, coordinate onsite access, and inspect completed projects.
• Verify invoices against approved quotes.
• Coordinate services including snow removal, landscaping, HVAC, septic, plumbing, electrical, roofing, flooring, glass, fire systems, and pest control.

• Keep facilities prepared for childcare licensing, health, and fire inspections.
• Conduct building walkthroughs with center directors before inspections.
• Attend inspections as needed and ensure all facility‑related findings are addressed by established deadlines.

• Maintain center vans to ensure safety and legal compliance.
• Conduct quarterly vehicle checks.
• Schedule oil changes, routine maintenance, and repairs with the designated mechanic.
• Ensure vehicle registrations and insurance remain current.

• Plan, estimate, schedule, and complete small to medium‑sized facility improvement projects.
• Coordinate onsite activities for larger capital improvement projects led by ownership.

• Work within an established monthly facilities budget.
• Track expenses by center.
• Make purchases within authorized spending limits.
• Obtain two quotes for expenses exceeding approval limits.
• Identify and recommend future capital improvement needs.

• Proactively identify maintenance issues and communicate solutions.
• Keep center directors informed when maintenance work may impact daily operations.
• Communicate significant concerns to ownership early, along with a recommended plan.
• Submit a monthly one‑page facilities report covering completed work, overdue items, upcoming projects,…