Infrastructure Project Assistant

Mission

Under the supervision of the Head of Infrastructure of the School of Engineering (STI), you will support the coordination of infrastructure activities, with a focus on lab installation requests, space measurements, onboarding of new research groups, and follow-up of small construction or relocation tasks.

Your role is essential to ensuring smooth operations across the faculty by providing meticulous, reliable, and service-oriented support.

• Process lab installation requests: collect missing information, verify technical needs, prepare templates and checklists.
• Conduct basic space measurements (m², furniture footprint, access points) and prepare simple layout sketches.
• Prepare documents for small renovation or modification works (plans, descriptions, photos).
• Follow up with internal stakeholders (DSE, technical services, users) to ensure tasks progress.
• Coordinate moves, space & access: collect needs, coordinate dates, update layouts.
• Manage furniture requests, deliveries, and installation follow-up.
• Prepare and update space allocation records in STI-IN tools.
• Manage access rights to buildings, labs, and shared facilities (collect information, submit requests, track status).
• Onboarding Support for New Professors & Groups: assist in preparing onboarding packages; coordinate initial lab setup needs (first equipment, access, signage, room allocation); document and track all actions to ensure a smooth integration.
• Daily Operations & Follow-Up:
  Manage small infrastructure requests in collaboration with technical teams; maintain updated internal documentation, signage, and shared material; support inventory updates (scientific equipment, signage, furniture); draft meeting minutes and summarize decisions.

• Bachelor in architecture, construction, facility management, engineering, or equivalent; or CFC/ technical diploma
• 2–4 years of experience in a coordination, project assistant, or technical administrative role (construction, facility management, lab support, or engineering environment is a plus).
• Excellent organization, ability to prioritize, and strong attention to detail.
• Service-oriented mindset, proactive, reliable, and calm under pressure.
• Comfortable with technical discussions (ventilation, electrical needs, layouts), even at a basic level.
• Proficient with IT tools (Excel, SharePoint, project trackers).
• Fluent in French and English.

• A dynamic and multicultural work environment within a multidisciplinary institution of international renown
• The opportunity to take part in large-scale, stimulating, and diverse projects
• Attractive working conditions
• Opportunities for continuous training and development

• Contract
  
  Start Date:
  
  as soon as possible
• Activity Rate Min: 80.00
• Activity Rate Max: 100.00
• Contract Type: CDI
• Reference: 2071