Office Operations Coordinator

About Corintis

Corintis offers innovative microfluidic cooling technologies for AI chips/GPUs and CPUs used in data centres. Working with many of the world's largest tech companies, our solutions improve compute sustainability and tackle the excessive electricity consumption associated with data centre cooling, which consumes more electricity than New York and London combined.

Ranked as the No.1 Engineering startup in Switzerland for 2025, Corintis offers a friendly and team-oriented workplace, bringing together 105 people from over 35 nationalities to solve the most significant computing challenges of tomorrow. Based in the EPFL Campus in St. Sulpice, we are closely connected to the local ecosystem and are located a few minutes' walk from Lake Geneva.

We're looking for an Office Operations Coordinator to work on-site at our office in Lausanne.

You'll own the office experience, support our operations and act as the logistical wizard behind internal events, international travel, vendor relations and more. Whether it's planning an office move, managing conference logistics, making sure the office stays stocked and supplied, or offering management support to executives, you'll be the person we trust to get it done.

• Admin & Office Logistics:
  Oversee day-to-day office functions, including managing office supplies, food orders and vendor coordination. You'll also be responsible for ensuring the office is equipped with everything employees need (e.g., pens, desks, coffee).
• Office Moves and Logistics:
  Lead and manage all aspects of office relocations and improvements, from coordinating with vendors to ensuring a seamless transition for all employees. Working to maximise space and coordinate seating.
• Executive Assistance:
  Support high-level executives with daily administrative needs, such as scheduling board meetings, vendor and investor meetings and handling emails.
• Event & Conference Coordination:
  Organise and execute internal and external company events across multiple regions, from internal team events and special celebrations to managing full conference attendance. This covers all the logistics, flights, hotels, meeting rooms, flyers, displays, and on-the-ground coordination for team members, ensuring everything runs smoothly and professionally.
• Travel and Scheduling Support:
  Manage travel arrangements for executive business trips, including flights, hotels, and transportation with our travel platform. Coordinate travel schedules to ensure consistency, including visa processing and travel document management.
• Visitor and Office Support:
  Be the welcoming face of the office for visiting guests, including partners and journalists. You'll also act as the go-to person for any employee or visitor who may need help navigating the office or logistical support.
• External Communication & Logistics:
  Be the point of contact for external vendors, contractors, and partners. You'll also manage any incoming shipments, all deliveries, ensuring they are handled efficiently.
• Leading Operational Projects:
  Lead cross-functional projects that keep the company running smoothly, such as organising all-company meetings, negotiating pricing with vendors, managing budgets, and rolling out new tools or processes to improve how the office operates.

• Experienced: 5+ years of experience in workplace management, executive assistance, office operations, or event coordination.
• Organised:
  You thrive on managing logistics and keeping everything in order, from office supplies to complex travel arrangements.
• Detail-Oriented:
  You are a master of the details, from ensuring the right travel accommodations to making sure events run smoothly, no detail escapes you.
• Hands-On:
  No task is too small for you. Whether it's stocking the fridge, tidying up a meeting room, or setting up chairs before a meeting, you jump in without hesitation, because you know a smooth-running office is built on all those small things.
• Customer-Centric:
  You have a service-oriented mindset and can adapt to various needs, always ensuring a high level of satisfaction for both employees and visitors.
• Resourceful:
  You can solve problems quickly…