Assistant.e administratif.ve Finances

Our Mission

Our Foundation designs, experiments with, and promotes concrete actions to rebuild social ties with people suffering from mental health disorders. We work to restore and maintain their health within their environment while developing community initiatives aimed at improving the living conditions of people vulnerable in their mental health.

We support their socio-professional reintegration through places of exchange, creation, and work in Lausanne, Yverdon, Vevey, and Nyon.

To strengthen our Cross-Functional Services and actively contribute to the quality of our activities, at the heart of a rapidly evolving environment presenting many challenges, we are looking for

In this position, you ensure a key administrative processing role within the Finance team, working directly with the Deputy Director of the Cross-Functional Services Department.

You contribute to the smooth administrative operation of activities by ensuring rigorous handling of files and information.

Your responsibilities and activities

• Draw up contracts and amendments
• Create and maintain individual files (ERP and paper)
• Collect and verify elements related to remuneration (hours, absences, expense claims)
• Process monthly payments

• Manage debtor invoicing
• Process creditor invoices
• Verify and allocate usual accounting documents
• Control the quality and consistency of accounting allocations according to current directives

• Enter and verify internal statistical data
• Ensure follow-up of files transmitted by providers
• Participate in preparing data for reporting

• Ensure the quality and consistency of administrative information
• Maintain, file, and update files (digital and paper, scans, archives)
• Ensure filing and follow-up of supporting documents
• Provide occasional administrative support as needed by the service

• Commercial employee CFC or equivalent training
• Required experience in an administrative role (payroll and/or finance)
• Comfortable with common IT tools, knowledge of Pro Concept is an asset
• Rigour, organisational skills, and ability to prioritise
• Discretion and respect for confidentiality

Contract type:
Permanent

Start date:

Immediate or to be agreed

Workplace:
Lausanne (on-site)

Working conditions:

Social CCT Vaud

Special hiring condition:
Standard and special criminal record extract - clean