Administrative & Back Office Coordinator; h​/f​/d

Keep administration, finance, HR and office operations running smoothly - with a varied role, plenty of responsibility and direct interaction with management.

Administrative & Back Office Coordinator (h/f/d) 100%

Location:
Lausanne | 100% | On-site | Start:
As soon as possible or by agreement

For one of our clients, a dynamic company in the biotech / healthcare sector
, we are looking for a reliable and well-organized Administrative & Back Office Coordinator (h/f/d). In this versatile role, you will be a key point of contact for administrative, financial and organizational matters, ensuring that day-to-day operations run smoothly and efficiently.

• Manage day-to-day administration and back-office activities
  , including company records, contracts and internal documentation

• Process and track invoices, expenses and payments and prepare documentation for accounting, fiduciary services and Swiss VAT reporting

• Support HR administration and coordinate onboarding and offboarding, including access, equipment and documentation

• Ensure smooth office operations and coordinate suppliers, purchases, equipment, maintenance and external service providers

• Support management with meetings, scheduling, travel arrangements and general coordination

• Keep website content, presentations and company materials up to date and support Linked In and other communication channels

• Monitor deadlines, open tasks, contracts and ongoing administrative topics
  , ensuring that nothing falls through the cracks

• You have experience in administration, back office, bookkeeping, office management or a similar role

• You have good practical knowledge of invoicing, expenses, bookkeeping and cost tracking

• You have experience with HR administration and employee onboarding

• You are confident using Excel or Google Sheets and comfortable working with digital tools

• You are structured, proactive, independent and detail-oriented
  , with the ability to manage multiple topics simultaneously

• You have strong written and spoken English skills;
  French is highly desirable

• Experience in a startup, biotech, medtech, healthcare or technical environment is an advantage, but not essential

• A varied and versatile position covering administration, finance, HR, office management and communication

• A high level of autonomy and responsibility
  , with the opportunity to actively shape processes and workflows

• Direct collaboration with management and a wide range of internal and external stakeholders

• A central cross-functional role with insight into different areas of the business

• A dynamic and modern working environment in Lausanne

• The opportunity to contribute your own ideas and improve administrative processes

• A role where your organization, reliability and initiative have a direct impact on the company