Trainee Event Coordinator

Mission – Why we exist, what we do, and why we need you

Spot Me is a leading B2B event platform that helps enterprises increase the impact of their events by delivering CRM‑connected, high‑quality experiences across in‑person, virtual, hybrid events, and webinars. With a strong focus on life sciences, Spot Me powers Onomi: an HCP engagement product that enables medical and commercial teams to run impactful congresses, symposia, advisory boards, and webinars. Together, Spot Me and Onomi turn events into a company's most effective engagement channel.

This position is the ideal role for someone who is looking to start their career in event delivery, with direct, hands‑on involvement supporting the delivery of event projects alongside a team of event experts. Working with an impressive variety of Life Science, Professional Services and other Enterprise clients you'll gain valuable experience delivering in‑person, remote, and hybrid events.

As an event coordinator you will be successfully supporting high volumes of events, reporting to the project leads, with supervision from a Senior Project Manager. This will involve independently supporting Project lead by configuring platforms through our CMS to maximize end participants' experience, usage and satisfaction in alignment with our project's requirements (30%).

As you approach the live event, you'll coordinate closely with project lead, vendors, internal departments, and the customer to ensure seamless execution on event day. Responsibilities include badge printing, iPad sign‑in, lead scanning, managing onsite AV and equipment, driving audience engagement, daily reporting to clients, and thoroughly reviewing apps to guarantee flawless delivery (35%). For the live event, you'll ensure speakers are fully briefed and prepared, whether they're presenting in a webinar, hosting a virtual session, or speaking onsite.

You'll oversee event live interactivities to ensure everything runs smoothly (30%). Following the event, you'll support analyzing event data, and deliver insightful reports and recommendations to the project lead, highlighting successes and identifying areas for future improvement (5%).

You will appreciate operating at a fast pace on a variety of event types, with a customer‑centric mindset and strong attention to detail, this role will make you part of our growing international team. Our most successful trainees progress to Associate Project Manager or full‑time Project Manager roles after successfully completing their 6‑month internship, opening up further opportunities for career growth within the company.

• Monday, February 2, 2026 - Friday, July 31, 2026

• First month – Learn Backstage by getting certified with our Spot Me Academy, and by embedding yourself in building platforms with your line manager. Build all of the content for standard features in Backstage with supervision, demonstrating quality follow‑up emails and no errors in configuration found during the Project Reviews. Deliver 5 live event days, as Event coordinator (Onsite or Remote).
  
  Be trained and take part in an on‑site logistics evaluation.
• Month 3 – Have delivered at least 15 live event days as Event coordinator (Onsite or Remote) with some positive feedback from your customers. Have delivered at least 2 onsite events with Onsite logistics features as Event coordinator (Onsite). Build all of the content for standard features in Backstage with minimal supervision, demonstrating quality follow‑up emails and no errors in configuration found during the Project Reviews.
• Month 6 – Deliver at least 30 live event days (a mix of virtual and onsite), as Live coordinator or Onsite coordinator while maintaining minimum levels of CES at ≥4.5 and sNPS at ≥60%. Have delivered at least 5 onsite events with Onsite logistics features as Lead Onsite coordinator. Have kicked off at least 1 small‑scale event as the Project Lead and manage the Kick Off call with timely client communication, and displaying sound technical knowledge of the event requirement.
  
  Build all of the content for advanced features in Backstage with supervision,…