Bilingual Office & Facilities Coordinator (70314548

• Full-time
• Province: ON
• Bonus AIP Eligible/Bonus AIP Eligible:
  No
• Compensation: CAD 65,000 - CAD 75,000 - yearly

Grow your career with a company that shares your passion!

We are looking for a highly organized, proactive, and service-oriented Bilingual Office & Facilities Coordinator to take ownership of the day-to-day workplace experience in our Etobicoke Head Office while providing virtual support for our Montreal office where appropriate.

This is a full-time, on-site position requiring five (5) days per week in the office
.

Salary Range:$65,000 - $75,000

At Sodexo, we believe that every role contributes to a better day for those we serve. Our teams drive innovation, efficiency, and excellence across all areas of our business-from strategic planning and operations to people-focused support functions. Together, we createthefoundation thatempowersour frontline teams to deliver outstanding service and valueto our clients, customers,and communities.

Our purpose is to create a bettereverydayfor everyone to build a better life for all. As the global leader in services that improve the Quality of Life, weoperatein 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

As the Bilingual Office & Facilities Coordinator
, you will be the driving force behind creating an exceptional workplace experience at our Etobicoke Head Office while providing virtual support to our Montreal office where appropriate. Acting as the face of the office and a trusted partner to employees, leaders, vendors, and external stakeholders, you will ensure the workplace runs smoothly, efficiently, and professionally every day.

This role combines workplace experience, facilities coordination, financial administration, vendor management, and business support. You will take ownership of office operations, proactively resolve issues, manage key vendor relationships, coordinate facilities activities, support budgeting and invoice processing, and identify opportunities to improve processes through technology and AI-enabled solutions. Success in this role requires a strong customer service mindset, exceptional organization, attention to detail, and a genuine pride in maintaining a welcoming and high-performing workplace.

As a Bilingual Office & Facilities Coordinator, you will:

Workplace Experience & Office Operations

• Own and continuously enhance the workplace experience for employees and visitors in the Etobicoke Head Office.
• Welcome employees, guests, candidates, and vendors while serving as a professional ambassador for the organization
• Serve as a primary point of contact for employees, visitors, and vendors by managing the office mailbox, answering incoming calls, and coordinating timely responses to workplace inquiries
• Coordinate office operations including meeting rooms, catering, mail services, office supplies, workplace amenities, and common areas.
• Plan and support employee engagement activities, wellness initiatives, celebrations, and office events.
• Oversee workplace service programs, including office amenities and snack programs, ensuring a high-quality employee experience.
• Act as the primary liaison with the building landlord, property management team, and workplace service providers.
• Coordinate maintenance requests, repairs, office improvements, and preventative maintenance activities.
• Ensure landlord approvals, building requirements, and workplace compliance activities are obtained, managed effectively, and communicated appropriately to employees.
• Manage relationships with facilities contractors, office suppliers, courier services, banking partners, confidential shredding providers, off-site storage vendors, and other workplace service providers.
• Support workplace logistics including office access, security coordination, office moves, and space management.
• Provide facilities coordination support for the Montreal office remotely, where practical.
• Manage the company's off-site storage provider and maintain accurate inventory records.